Production Assistant

7 days ago

London, Greater London, United Kingdom The Old Vic Full time

Department/Team:
Production

Hours: 40 hours per week from 10am to 6pm, inclusive of breaks, Monday to Friday although additional hours will be necessary in order to fulfil the requirements of the post

Location:
The Old Vic, The Cut, London, SE1 8NB

Salary:
£26,000 to £26,780 per annum

Duration:
Full time, permanent contract

Responsible to:
General Manager

The team


The Production team includes the Director of Producing, General Manager, Associate Producer, Production Coordinators, Production Assistants, Casting Coordinator, Executive Assistant to the Artistic Director as well as our Technical team, including the Production Director, Deputy Production Manager, Head of Stage, Head of Electrics, Head of Wardrobe, Deputy Heads of Stage, Deputy Head of Electrics, Deputy Head of Sound, Deputy Head of Wardrobe, Lighting Technician and Stage Chargehand.


Purpose of job


The purpose of this post is to provide exceptional administration support to the Production team, particularly supporting Director of Producing and General Manager, along with the Production Coordinators on the administration of productions.


The role


This role provides an excellent opportunity to be a part of a dedicated and hard-working team, delivering a range of productions in one of the world's most vibrant and illustrious theatres.

We are looking for someone who couples brilliant organisational skills with a love of theatre and will be an adaptable and personable team player.


Areas of responsibility

_ Administration_

  • Arranging appointments and meetings internally and externally for the team, including booking meeting space as needed.
  • Servicing meetings or make arrangements for meetings to be serviced as required.
  • Organising travel, produce itineraries, book tickets, and arrange accommodation and per diems for the Production team as required.
  • Typing letters, reports, notes and memoranda from dictation and written drafts.
  • Maintaining and managing the team's filing and archiving system.
  • Managing the daytoday running of the Production office space, in particular resource management and hotdesk requirements, ensuring that it is always safe, clean and presentable, order stationary and other equipment as necessary.[SS1]
  • Liaising with The Old Vic's Theatre Operations office on any IT and telephone requirements or issues.
  • Ensuring all new starter paperwork is completed and returned to HR, including right to work checks.
  • Being familiar with and keeping abreast of changes to relevant union agreements including, British and American Equity, Broadcasting, Entertainment, Communications & Theatre Union (BECTU) and Musicians Union (MU) and the Society of London Theatres (SOLT), making sure that the Production team and the HR Associate Director are kept up to date with all and any changes and new rates, policies and regulations.
  • Being familiar with and keeping abreast of pensions policy and changes.

_Finance and Payroll_

  • Supporting the Production Coordinator, General Manager, Production Manager, Company Stage Manager and HR team on the efficient and accurate administration of the payroll for technical staff, cast and stage management.
  • Coding and match monthly credit card receipts and statements and submit them to Finance.

_Budgets and Accounts_

  • Overseeing and maintaining the production running budget each week.
  • Ensuring that freelance staff invoices are processed smoothly and efficiently, keeping the Production Coordinator, General Manager and agents regularly informed of any delays or issues.
  • Monitoring and arranging sign off of weekly petty cash returns from the Company Manager.

_ Contracts_

  • Preparing contracts and new joiner paperwork for all actors, stage management and production staff as required.
  • Managing storage and filing of all written agreements in a secure, accurate and logical fashion and ensure only the relevant staff have access to such agreements as needed.

_Press and Marketing _

  • Under the direction of the Production Coordinator manage the delivery of the press night process, on guests lists, invitations, seating plan and delivery of the evening in conjunction with the box office, events, marketing and press team
  • Provide all relevant show information, including managing cast and creatives biography sign off to the marketing and press teams as required
  • Setting up and run the house seat book for all productions in consultation with the Box Office.
  • Assist the Production Coordinator with press & marketing requests for content and access to the cast and creative team
  • Attend weekly Marketing meetings

_ Production_

  • Keeping the cast and creative team contact list up to date.
  • Preparing and distributing show contact sheets and photo sheets.
  • Organising travel, produce itineraries, book tickets, and arrange accommodation and per diems for artists as required.
  • Tidying the Stage Management office after each production

  • Assistant Promoter

    1 week ago

    London, Greater London, United Kingdom Bright Production Full time

    We are looking for people to join our events team working as an Assistant Promoter / Box Office Cashier.You will need to be available to work Fridays and Saturdays. Your duties will include greeting customers, collecting money / checking tickets for admission, online artist announcements, delivering posters, uploading and creating digital promotion.Job...

  • Assistant to literary manager

    4 weeks ago

    London, Greater London, United Kingdom 42 Management & Production Full time

    Closing date: 27th June 2024Hours: 9:30am – 6:30pmLocation: Soho, London Have admin skills and a passion for the arts?We are searching for a Literary Manager Assistant to work for a Literary Manager representing dramatists, comedy writers, authors and directors within the management and production company 42. What we're looking forExcellent communication,...

  • Assistant to literary manager

    3 weeks ago

    London, Greater London, United Kingdom 42 Management & Production Full time

    Closing date: 27th June 2024Hours: 9:30am – 6:30pmLocation: Soho, London Have admin skills and a passion for the arts?We are searching for a Literary Manager Assistant to work for a Literary Manager representing dramatists, comedy writers, authors and directors within the management and production company 42. What we're looking forExcellent communication,...

  • Maintenance Assistant

    1 week ago

    London, Greater London, United Kingdom ENVY Post Production Full time

    Envy is actively seeking an experienced Maintenance Assistant. You will provide general support for the maintenance and upkeep at all ENVY locations, ensuring that all facilities run smoothly.Key Responsibilities:n All aspects of painting and decoratingn Carrying out repairs on fixtures and fittingsn Plumbing work on sinks and toilets including leak repairsn...

  • Production Assistant

    7 days ago

    London, Greater London, United Kingdom Acamar Films Full time

    About The RoleThe Production Assistant is an administrative role that will report to the Assistant Producer for the Bing Linear TV Series. The role includes multiple series versions, supporting the team day-to-day, and other content production elements. It requires adept organisational skills, resourcefulness and the ability to handle a multitude of tasks...

  • Production Assistant

    2 months ago

    London, Greater London, United Kingdom Safiyaa Full time

    Founded in 2011 by Daniela Karnuts, Safiyaa is a demi-couture brand that celebrates natural confidence and unwavering femininity with client focused technology innovation at its forefront. Safiyaa is dedicated to creating a unique, personal, and all-around enjoyable shopping experience for the dynamic modern woman. Sustainability and craftsmanship lie at the...

  • Production Assistant

    3 weeks ago

    London, Greater London, United Kingdom Safiyaa Full time

    Founded in 2011 by Daniela Karnuts, Safiyaa is a demi-couture brand that celebrates natural confidence and unwavering femininity with client focused technology innovation at its forefront. Safiyaa is dedicated to creating a unique, personal, and all-around enjoyable shopping experience for the dynamic modern woman. Sustainability and craftsmanship lie at the...

  • Production Assistant

    1 week ago

    London, Greater London, United Kingdom 2K Full time

    12 Month Fixed Term ContractWho We AreFounded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K's portfolio of world-class games across multiple platforms, include Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud...

  • Weekend Delivery Driver and Warehouse Assistant

    1 week ago

    London, Greater London, United Kingdom GAS Production Hire Full time

    Job Title: GAS Delivery DriverCompany Overview:GAS is a rental equipment company & studio complex working with the top end of the fashion and advertising stills photography market. We pride ourselves on the quality and professionalism of our service. We're a young, vibrant company, constantly developing and striving to be the best at what we do.Job...

  • Production Assistant

    1 week ago

    London, Greater London, United Kingdom JML Full time

    Production AssistantLocation: HQ Chiswick, Chiswick GreenSalary: £23,303 + benefits + trainingJML are an innovative consumer product company and oneof the fastest growing sales and marketing companies. We promote our productswith 5,000 digital screens in retail stores and we are the UK & Irelandsbiggest As Seen On TV business, with a mission to make...

  • Production Assistant

    7 days ago

    London, Greater London, United Kingdom FRESHASIA FOODS LTD Full time

    Production Assistant (4 days on, 3 days off)- Freshasia Foods Ltd _is an authentic Asian frozen food manufacturer based in South-East London, Erith DA18 4AA. Our main products are Chinese dumplings and sliced meat. Thanks to our reputable products and their great taste, our company is also proud to have won several awards for our products.Salary: £10.50 per...

  • Production Assistant

    7 days ago

    London, Greater London, United Kingdom Fight Gravity Films Full time

    Fight Gravity is looking for an experienced Production Assistant to join us for a couple of months on our upcoming branded content & online content projects.The Production Assistant should have a minimum of 1 year experience in commercials, branded content & the social media content industry. They should be comfortable with collaborating and supporting the...

  • Production Assistant

    1 week ago

    London, Greater London, United Kingdom ITV Jobs Full time

    Production Assistant - This MorningOffice/Studio Based, London6 Month Fixed Term ContractHiring range: £28,000Your work matters to millions.We are looking for a dynamic and detail-oriented Production Assistant to join the This Morning team. This is a fantastic opportunity to be a part of a fast-paced and creative environment at the heart of television...

  • Production Assistant

    7 days ago

    London, Greater London, United Kingdom Retail Human Resources Full time

    A lovely new opportunity has arisen for a production admin assistant to work for a multi channel luxury brand in the heart of Central London on a temporary basis. You will assist and support their busy production team to deliver business KPIs and targets in an accurate and efficient manner.Your responsibilities: Supporting the team with raising product...

  • Product Assistant

    7 days ago

    London, Greater London, United Kingdom M&S Full time

    Key AccountabilitiesThis is not just any job this is a M&S Product Assistant job Your role will be to assist the product development team in formulating, directing and delivering commercial product development for customers in line with category and project plans and business strategy.Key CapabilitiesWhat's in it for youBeing a part of M&S is exactly that -...

  • Production Assistant

    7 days ago

    London, Greater London, United Kingdom Endeavor Operating Company, LLC Full time

    Who We Are:At IMG Production & Studios we use content and technology to power the world's passion for sport, working with global clients including The Premier League, The R&A, DP World Tour, Euroleague Basketball and Major League Soccer. We've built Europe's best-connected broadcast centre at Stockley Park, London, distributing 35,000 hours of content...

  • Production Assistant

    1 week ago

    London, Greater London, United Kingdom Lockton, Inc. Full time

    General information:Reference :002836Vacancy location:Location:United Kingdom, London, LondonWork Place:HybridRegion:UKVacancy details:Job Profile:Lockton - Experienced ProfessionalTitle:Production Assistant - P&C SpecialtiesDescription:Lockton P&C SpecialtiesLockton Specialties is a globally connected team of insurance experts extensively covering a diverse...

  • Production Assistant

    7 days ago

    London, Greater London, United Kingdom Priddy Books Full time

    Priddy Books, children's publisher of baby, pre-school and novelty books, is looking for an organised, passionate individual to join our small, friendly Production team in an entry-level Production Assistant role.The Production Assistant will work across the whole of the Priddy Books and Neon Squid backlists.Reporting into the Production Manager, the role...

  • Production Assistant

    2 months ago

    London, Greater London, United Kingdom Fashion And Retail Personnel Full time

    A new opportunity has arisen for a production assistant to join this high-street supplier on a temporary basis. The company is a trend-led womenswear supplier with an exciting customer base of well-known retailers across the UK and Europe.Your responsibilities will include managing the critical path, raising POs, ordering washcare labels, assisting with...

  • Production Assistant

    1 week ago

    London, Greater London, United Kingdom We Are Social Full time

    WAS Studios is seeking a Production Assistant to join our well-established and award-winning production department within the We Are Social agency.Who We AreWe Are Social is a global socially-led creative agency with unrivalled social media expertise. With 1,300 people in 19 offices spanning four continents, we deliver a global perspective to our clients in...