Conference Producer

2 weeks ago

London, Greater London, United Kingdom Port Technology International Full time
We are currently recruiting for Conference Producer to join the Port Technology International team.

We are looking for an enthusiastic, determined and ambitious individual capable of managing multiple projects simultaneously, meeting deadlines, demonstratingattention for detail and delivering results.


The maritime industry sits at the centre of the global economy, and ports and terminals are vital to ensuring the safe passage of goods across the supply chain.

Massive technological changes mean now is a great time to enter the industry, with the biggestports, terminal operators, carriers and logistics firms investing heavily to connect cities, countries and regions through the power of trade.


The Company


Port Technology International currently delivers both virtual and physical conferences, with an expanded portfolio planned for 2023/2024, alongside a series of webinars, a leading journal published quarterly and a world No 1 website for news, technical contentand sourcing suppliers.


The Port Technology journal is the only technical preview and review of advanced technologies for ports, harbours and terminals world-wide.

Each edition features over 30 technical papers written by leading industry professionals, which reflect emerging trendsand technical advances that enhance efficiency and increase productivity in ports and terminals.


Main duties and responsibilities:

  • Conducting indepth research on market trends, challenges and solutions via research calls and facetoface meetings with existing and new contacts
  • Developing the conference programme; event format and size, conference agenda, event features, key partnerships
  • Identifying, inviting and confirming high level speakers plus moderators for each event, with high calibre, 'star' speakers
  • Researching and developing the commercial strategy through calls, facetoface meetings and common calls/approach with the sales representative; identifying opportunities and risks, size of the market, key players, spex engagement opportunities and inventory
  • Researching and developing the delegate strategy; analysing the audience categories and pricing strategy for each category
  • Writing an delivering event briefs for the marketing and sales teams
  • Generating the briefs for webinars, sourcing and confirming expert speakers, moderating the webinars and writing the webinar reports
  • Competitor analysis and overview; content, format, pricing
  • Establishing relationships with key individuals to create advocacy for our events
  • Managing VIP invitations and networking
  • Finding and vetting contributors for website blogs and newsletters
  • Assisting with creating of web content and event marketing materials
  • Oversee post event analysis and writing a comprehensive post event reports
  • Other duties as necessary to contribute to the overall success of the conferences
  • Be ready to travel when required

The successful applicant will have:

  • Experience in creating and delivering international B2B conferences
  • An understanding of sponsorship formats and deliverables across events
  • Confident communications and influencing skills especially on the telephone.
  • Office experience and sound knowledge of MS Office (Word, Excel, PowerPoint)
  • Ability to work under pressure and to tight timescales.
  • Positive work ethic, cando attitude, and plenty of initiative and willingness to learn
  • Excellent telephone etiquette and written communication skills
  • Proven ability to work well in a team but also initiative to work on your own
  • International travel and confidence in facetoface networking

What we offer:

  • Competitive annual salary (depending on experience)
  • Inspiring and motivational environment with a great team spirit
  • The opportunity to work in a company that is a genuine leader within the sector and highly recognised for empowering employees
  • We will provide support, training, coaching to allow you to develop your skills and build a successful career
  • The opportunity to work within a high quality team and within a company where trust & integrity are our leading values
  • There are fantastic career opportunities within the wider business for stellar performers as we continue to grow
  • Fresh, vibrant serviced offices based in Victoria with many member benefits including inhouse coffee barista, table tennis, wellness rooms and online/instore discounts

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