Works Support Administrator

1 week ago


Bournemouth, Bournemouth, United Kingdom Trinity Fire & Security Full time

Job Title:
Works Support

Region:
Based in Bournemouth Office

Reports to:
Works Manager

Other Regular Relationships:
Internal External

Service Manager Customers

Engineering Supervisor Suppliers
Project Manager(s) Sub-Contractors

National Coordination Team

Job Summary

To assist the Works team in their day-to-day activities, providing administration duties as and when required to all members of the Works team.

Booking & coordination of the small works engineers & compiling O&M manuals for completed contracts/works.

Principal Responsibilities.

  • Booking & coordination of works engineers.
  • Compiling O&M manuals for completed contracts/works.
  • Completing RAMS for works jobs as required.
  • Produce commissioning/modification certification for completed contracts.
  • Schedule delivery requirements for Project Manager (s)/Engineer (s)
  • Complete contracts RTI's within month end deadlines.
  • Complete embedded proposals/quotations on Focal point from information provided by others.
  • Assist Department with typing letters/ faxes and deal or assist with customer queries.
  • Responsible for all general department filing and preparation of correspondence and correspondence to be posted.
  • Help establish and develop best work practises and procedures to help develop internal systems as well as own role.
  • Ensure that all Permit to Works for sites are organised and ready prior to starting work.
  • Ensure the works engineers have the correct access and equipment on site or delivered to start for them to carry out their duties
  • Support and complete necessary labour and finical forecasting on a weekly, monthly and Quarterly basis.
  • Job closures and leads from works
  • Manages Assets / Tools / Specialists Software and Test Kits
  • Manages Works Engineers Training Matrix


Please note the above is not intended to be an extensive list as the nature of this role requires the employee to take full responsibility for any issues that develop or may be requested from time to time.

Version - April 2019

Accountable for:

  • Assisting the Works team to help meet all operational & financial deadlines and targets.
Scope of Financial Authority

  • To be advised as part of the financial sign off / approvals matrix.
Key Competencies of Experienced Jobholder

Skills:

  • Must be able to work well on own initiative as well as being a strong team player.
  • Must be selfmotivated and have a methodical approach.
  • Ability to communicate fluently with customers, suppliers and internal staff.
  • Ability to resolve customer related issues.
  • Ability to prioritise workloads to meet agreed deadlines.

Technical Knowledge:

  • A general knowledge of the life safety systems industry or similar industry would be an advantage.
Standards

  • Quality standards ISO1900
  • NSI Security basic understanding.
  • FIA/BAFE basic understanding.

Health & Safety:

  • Internal training "Office" H & S induction training as minimum.

Job Types:
Full-time, Part-time, Permanent

Part-time hours: 40 per week

Salary:
£24,000.00 per year

Benefits:

  • Company events
  • Onsite parking

Schedule:

  • Monday to Friday
  • No weekends

Supplemental pay types:

  • Yearly bonus

Work Location:
In person

Application deadline: 30/06/2023

Reference ID:
South Coast Office Works Support
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