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Associate Director, Executive Producer
3 months ago
Facilitating philanthropic and private sector engagement to end these diseases.
By engaging a community of activist-philanthropists and taking a systems approach, the END Fund works in collaboration with governments, local and international NGOs, pharmaceutical companies, and academic partners on the global campaign to control and eliminate the most prevalent NTDs by 2030.The Strategy and Operations (S&O) department serves the END Fund's growth and impact goals as a collaborative philanthropic fund by ensuring excellence in governance and operations globally, and aligning all financial, operational and human resources towards the END Fund's strategic aims within and across its philanthropic investment funds.
The Event Producer is a proven event strategist, curator, and project leader who can build and bring convening concepts to execution and drive event production, logistics, and operations from inception to execution.
As part of the S&O team, the Event Producer (EP) will play a key role in the creation of consistent playbooks for planning of internal and external events at the END Fund.
They will lead cross-functional, organization-wide events, as well as events led by the Executive Office of the CEO and of the S&O Team.
A natural team player with a keen eye for consistency and flexibility, the Event Producer will regularly interact and collaborate with Events leads in other END Fund teams and maintain consistent branding, experience and standards across the events in the whole organization.
As part of the S&O team and with an eye on org-wide strategic priorities, they will help to ensure strategic alignment in event goals, the inclusion of the appropriate team members and the creation of appropriate workstreams to leverage each opportunity.
They will partner with other teams to provide resources, tools, playbooks and guide other team members through the whole event planning process.
The Event Producer will serve as a subject-matter expert on event planning that will be either led by the EP or by others in the organization, service as a force multiplier for the EF's ability to hold org-wide as well as team-specific events.
Drive event strategy, design and curation, collaborating on content development to shape engagements that align with event objectives, identified audiences, programmatic priorities, and communication strategies.
Define consistent branding, experience and standards across the events in the whole organization weighing strategic priorities and stakeholder interests.- Serve as a subject-matter expert on event planning that will be either led by the EP or by others in the organization; serve as a force multiplier for the END Fund's ability to hold internal and external events for a range of stakeholders.
- Create consistent playbooks for planning events at the END Fund. With an ability to assess process efficiency and creating strong SOPs, the EP will capture the END Fund branding and style into the creation of guidelines, SOPs, vendor lists, and so other resources. These tools will provide a starting point and reference for the creation of events across other teams that the EP will own.
- Train, guide and coach colleagues across all departments who are "event leads" (owners of team-specific and role-specific events).
–The EP will conduct regular evaluation of the event portfolio, organize analytics and feedback, refine event best practices and conduct cross-team training and presentations.
–Track industry and event trends to support creating new innovative ideas for future events and engagements.
- Lead the planning, curation, production, and execution of strategic, cross-functional events, as well as events led by the Executive Office of the CEO and by the S&O Team.
–Direct and oversee event production and execution; leading front and back-of-house management, including accessibility, registration, setups, signage, staffing plan, security, speaker prep, and triaging other unforeseen elements.
–Participate in off-site site visits and advance planning and design trips, venue sourcing, contract negotiation, and assisting in managing relationships with external vendors, consultants, agencies, etc.
–Partner with other teams on oversight of event creative, collateral and communications (from save-the-dates to post-event follow-up), event engagement strategy, invitation build and management, asset development, and other materials as needed.
- Create systems and oversee event information management, working with colleagues to ensure all event services and details are accurately documented in the various systems including Salesforce.
- Provide people management for the Senior Associate, Events (one direct report)
Bachelor's degree in Hospitality Management, Business Administration, Event Management preferred; The ideal candidate has at least 5 years of experience with event design, travel management, curation, planning, and production.
- Demonstrates a high degree of emotional intelligence to partner and engage effectively with different audiences, clients, and stakeholders
- Proven self-starter who has project management mastery, prioritizes work assignments and can navigate shifting priorities, timelines, and schedules
- Strong communication skills, both verbal and written, with excellent editing and proofreading skills in English
- Proficient knowledge in Microsoft Office (Word, PowerPoint, Excel) and Google products (Drive, Mail, Calendar)
- handles multiple projects simultaneously with excellent follow through and attention to detail
- Willingness to travel up to 30% of the time.
- If NYC-based: willingness to commute to the NYC office up to twice in a week when needed.
TRAVEL REQUIREMENTS :
Willingness to travel Up to 30% of the time
We celebrate diversity and are committed to creating an inclusive environment for all employees.
It is our policy and intent that all qualified persons be given full and equal opportunities for employment, training, promotions, wages, benefits, and all other privileges, terms, and conditions of employment.
The END Fund is at an exciting stage of organizational growth and we are rapidly expanding our global footprint in order to bring on the most talented team members to help advance our mission.
We maintain physical headquarters in New York City, and other team members work from their homes across the US, Africa, UK and Europe.
The END Fund offers a competitive compensation package intended to motivate employees to perform at the highest level by acquiring superior skills and competencies.
The END Fund offers a competitive compensation package intended to motivate employees to perform at the highest level by acquiring superior skills and competencies.
1) understandable, 2) fair and defensible, 3) competitive, and 4) flexible.To ensure all compensation and benefits package offers are fair, defensible and competitive, the END Fund relies on external benchmarking data that is both role and country-specific.
The END Fund does not sponsor work authorization or visas. All team members must independently have legal rights to live and work in the US, UK and Kenya. Our benefits packages are also informed by local contexts to ensure appropriateness and competitiveness within specific markets.Regardless of location, all END Fund team members receive cell phone and WiFi connectivity support, flexible work arrangements, a healthy annual professional development allowance, wellness stipend and more.
The END Fund also offers employer-paid health for team members and a cost-share option for dependents of team members, as well as life insurance benefits and twelve weeks fully paid family care leave; specific benefit providers will vary modestly by country of residency.
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