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Personal Assistant and Administrator

3 months ago

Cambridge, Cambridgeshire, United Kingdom Hughes Hall, University of Cambridge Full time
This is an exciting opportunity for an experienced administrator to join the Hughes Hall team as the
Bursar's PA and Compliance Administrator, a busy and varied role that will suit an organised and
adaptable individual.

Job Title Personal Assistant and Administrator

Location Hughes Hall, Cambridge, CB1 2EW

Reporting to Compliance Manager

Contract Type Permanent

Probation Period Six months

Salary Range £29,619 to £33,314 (SP 36-40, Band 5) dependent on experience

Hours of Work 37.5 hours per week Monday to Friday. Open to consider flexible

working arrangements.

Annual Leave Annual paid leave of 25 days plus public holidays

Pension Eligibility The College offers membership of a contributory pension scheme with
matched employer contributions up to 8%

Mental Health

Peer Support
Access to the College's Mental Health Peer Support Programme,
supporting Mind's Mentally Healthy Universities initiative

Additional Benefits - Free lunches on working days- Free Life Assurance cover

  • Enhanced sick pay
  • Cycle purchase scheme
  • Annual season ticket loan
Hughes Hall is one of the 31 Colleges of the 800-year-old University of Cambridge, with a
unique character that comes directly from our members. We're one of just three Cambridge
Colleges dedicated to students aged 21 and over, with a community of ~600 postgraduates and ~200
undergraduates alongside ~200 senior members.

We're one of the most international Cambridge Colleges. We have students from more than 75
countries, and our senior members also come from all over the world. They include top academics,
leading figures from government and the third sector, and senior executives in business, finance and
law. Hughes Hall is a College that bridges the academic and external worlds. Our mission is to use
academic learning to bring about real change and growth in the world.

Hughes Hall is situated alongside Fenner's Cricket Ground, just off the vibrant Mill Road. An oasis of
calm and quiet near the busy city centre, we provide a relaxing yet stimulating environment for
study and research.

Our website contains further information about our history, people, work, and values.

**Job Purpose
The role of PA to the Bursar and Administrator to the Compliance Manger is to manage and organise
the Bursar's Office, providing a comprehensive range of administrative support to the Bursar and to
work with the Compliance Manager on data protection, committee administration and defined
projects.

The Bursar has responsibility for finance and investment management, the College estate including
provision of student accommodation, IT, Human Resources, legal compliance, conferencing,
catering and the day-to-day administration of the College. The Bursar is also responsible for various
inter-collegiate matters and efficient diary management will be a main focus for the role holder.

The Bursar's management team consists of the: Assistant Bursar, Head of Domestic Operations,
Head of Facilities, HR Manager and Compliance Manager.

The Compliance Manager works closely with the Bursar ensuring the College follows statutory data
protection regulations; acts as Secretary to the Bursar's operational committees; and manages
internal liaison and support for significant College projects. A focus for the role holder will be to
administer data protection tasks and provide support for work arising from the Bursar's committees.

This is an important post, affording the postholder a mix of autonomy and collaborative working as
well as supporting a crucial function at the College.

information quickly. You will use your initiative to drive tasks forward, you will be adaptable with
the ability to keep calm under pressure, and you will be able to confidently interact and
communicate with varied stakeholders.

The job-holder will have an important role in the work of the Bursar's office and by working across
the two halves of the role, will be ideally placed within this small team to gain knowledge of the
committee work and projects that the Bursar manages and drive efficiency where the roles overlap.
Time management will be key to the role, as the nature of the roles do not lend themselves to a
strict 50/50 division of time; it is expected the PA role will be part-time over 5 days, responding to
the Bursar's priorities, and the Compliance Administrator role can be flexible and accommodate the
peaks in demand of the PA role. You will be supported across both roles by the Compliance
Manager, who will be your line manager.

Main Duties (Bursar's PA):

  • Provide comprehensive administrative support to the Bursar, acting as primary point of contact,
- developing good working relationships with key individuals both internal and external.
  • Plan and proactively manage the Bursar's diary, work schedule and commitments including
- arranging appointments and organising meetings and events.requests, some of which will be confidential. Pr