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Fleet Administrator

3 months ago

Camberley, Surrey, United Kingdom BCA Full time

Job Title:
Fleet Administrator (12 Month Fixed Term Contract)

Location:
Hybrid, Blackbushe Office & Home-working

Salary:
£24,000 + Benefits

Hours: 40 hours per week Monday - Friday

Join the UK's largest B2B used vehicle service
At BCA, we're altogether, more. More than just your average vehicle remarketing company. More than just any other place to work.

We're Europe's largest vehicle remarketing business, the backbone of the UK's automotive supply chain, and the best place to build the career you want.


Now, this is where you fit in
We're looking for down-to-earth go-getters, who are ready to make their mark on the automotive industry. This is your opportunity to play a critical role in how we operate as a business.

You'll have the chance to build on your excellent customer service skills, pioneer new processes and drive BCA forward as part of one big collaborative team.


This role forms part of a great team who provide administration support to the Car Fleet Department and our customers (the drivers), ensuring the Car Fleet database and ALL records relating to drivers/vehicles under the BCA Remarketing Fleet are kept up-to-date and compliant with the company's car scheme policy and the employee car allowance scheme policy.

This role also involves ensuring financial records and information relating to both schemes is processed when required, on a daily, weekly and monthly basis, progressing car details and data as per the Finance accounting timetable

Your key responsibilities will be:

Main Responsibilities:

  • To process and maintain BCA Remarketing Car Fleet records as required below:
  • Adding new vehicles to the fleet database and processing the purchase invoices for payment
  • Vehicle Purchase working with the supplier (Cinch and BCA Fleet Solutions) to ensure that an employee car is seamlessly processed from the purchase to the swap out of old into new car
  • Ensuring that driver and vehicle records are both added and removed as required:
  • Drivers Licences, DVLA checks and all Health & Safety Records (e.g. Eyetests, Mobile Phones, Driver Handbook)
  • Update Monthly Mileage and Maintenance Returns (internally) and review monthly noncompliance reports, expediently chasing drivers on non return of their mileage details
  • Update driver "fines" and ensure that these are monitored (ensure the driver has paid any PCN) and progress chasing any "speeding fines" (NIP's) that will incur endorsements (to advise the Fleet Controller if there are concerns)
  • Update and chase with drivers ensuring car MOT's are completed when due
  • Administer the monthly Road Fund Licence Renewals
  • Input and process vehicle recalls, chasing and ensuring that the recall has been actioned and kept on record for Health & Safety purposes
  • Expediently updating (coding) and processing Car Fleet invoices for payment and challenging non compliant invoices (overcharge, unauthorised, extra work, no discount) and liaise with suppliers as necessary
  • Administer the M.I.D. (Allianz Insurance Database) by adding and removing company cars, loan and demonstrator vehicles from insurance. Reconcile on a regular basis with Key 2 and M.I.D.
  • Administer Fuel Cards for all Shell Accounts requesting replacement, cancelling where required and processing through to driver. Reconcile on a regular basis with Key 2 and Shell Interactive.
  • Book vehicle rentals as required following policy, ensuring that vehicles are booked for a minimum term when required
  • Invoice drivers for vehicle damage as required
- .

Quality & Teamwork Standards

  • Particular duties and responsibilities attached to this position may vary from time to time without necessarily changing the character or level of responsibility entailed.
  • Demonstrate the ability to work both independently and as part of a team
  • Organized with good time management.
  • Good telephone manner and listening skills.
  • Maintain a high degree of selfmotivation and drive
  • Maintain the highest standards of efficiency and expertise for all activities
  • Demonstrate a 'cando' attitude and an enthusiasm to learn.
  • Demonstrate that all discussions and correspondence with customers, associates, colleagues and third parties at all times reflect the company philosophy and maintain the company's professional standards.
  • At all times to carry out responsibilities with due regard to the company's policies and procedures
  • To work as part of the wider company team for the efficient conduct of the company's business Maintain company and client confidentiality at all times.

To be successful, you'll bring some of the following experience with you:

  • Customer Service Administration:

We've put everything in place to ensure you thrive.

Competitive salaries, strong core values and an excellent benefits package that includes:

  • Company Pension Scheme
  • Private Medical Insurance (role dependent)
  • An Employee Assistance Programme