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Administrator
3 months ago
We are currently seeking an experienced Administrator to join us in our Ashford office, located just a short walk from the town centre and train station.
This is a great opportunity to join a thriving business in the South East region of the country.We can offer you a welcoming environment to work in, a strong learning culture, and the opportunity to play an important role in our functional support teams that support a group of 2000+ talented engineers, planners and scientists nationwide.
Responsibilities will include:
Project Team Support
You will provide general admin support to technical teams to assist them to effectively manage
their projects. This can include supporting with specific aspects e.g. Pipeline, project set-up
forms, Project Pursuit Tool (PPT), meeting minutes, document control. It may include organising
meetings so you will need to be comfortable using Microsoft Outlook. Daily responsibilities can
include scheduling meetings, preparing agendas, taking and distributing minutes and arranging
all the necessary conference room facilities, including arranging travel and accommodation. You
may be required to assist with the organisation of external events. You will assist with the
preparation/formatting of documents using the Microsoft Office suite (Word/Excel/PowerPoint)
and ensure filing and archiving systems are maintained.
General/Facilities
You will be a point of contact for telephone enquiries and for welcoming visitors to the office.
General duties include, but not limited to, arranging, scanning and distributing post, couriers, and
internal/external printing. Keeping stock of office supplies and placing orders when necessary.
Assisting in organising both internal and external events
Bid Support
You may be required to assist with collating information relating to bid documents and
tenders which could require liaison with different teams/departments across the business
and/or completing supplier questionnaires.
Business Information Systems
Using your IT skills you will need to raise purchase orders on our e-PL system and use
elements of Oracle e.g. process expense claims, assist others to complete their timesheets
and book travel via Egencia (training is provided). You may be required to set up wi-fi codes
for visitors and to arrange meetings/communicate with colleagues using MS Teams.
Client Development
You may be involved with providing admin support to managers who are responsible for
developing relationships with some of our key clients. This may involve you assisting with
the organisation of external events.
Health, Safety, Security and Environment
You may be required to perform a role within our Emergency Response Team (eg
Fire Warden, First Aider, Mental Health First Aider), for which training will be given.
About You:
You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills.
You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.
You are able to exhibit composure and a positive outlook while effectively planning, prioritising, and executing your work responsibilities. you will demonstrate professional expertise in your field, independently handling routine and non-routine tasks.Finally, you will confidently engage with external contacts and colleagues at all levels to foster clear and productive communication on administrative matters.
The friendly and collaborative culture at Stantec is something we are proud of, but we have many other reasons for you to be excited about.
About Stantec
Stantec is a professional services firm.
Our team of 28,000 global experts provides engineering, architecture, environmental, and project management services across all phases of the project life cycle.
We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
From large-scale developments to challenging neighbourhood projects, we stretch across our global network to learn from others, offer our support, and gain new experiences along the way.
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression.
