Senior Secretary

2 weeks ago

Glasgow, Glasgow City, United Kingdom RSM Full time

As one of the world's largest networks of audit, tax and consulting firms, RSM delivers big ideas and premium service to help middle-market businesses thrive.

We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, globally.

This vision touches everything we do, motivating and inspiring us to become better every day.

If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.


About the department


When you become part of our team, you'll discover a culture celebrating individuality, fresh thinking, flexibility and collaboration, whilst not only embracing change but impacting it.

We're simply not a one-size-fits-all firm and work hard to create an environment where our people can make a difference - to themselves, their career, their teams, and to the success of RSM and our clients.

As Ali Sapsford (our Head of Tax) states, "personality and fun are as big a part of our culture as is our passion for delivering a premium service to our clientsThat sense of team is what attracts clients and staff alike to RSM, and it's one of the things I love about RSM"


You will be a part of a welcoming and dynamic Scottish Central Belt Support Team whose primary responsibility is to provide a high standard of secretarial and administrative support across our Edinburgh and Glasgow offices.


About the opportunity


The purpose of the role is to provide a proactive and efficient secretarial service to the Glasgow and Edinburgh offices, which are made up of approximately 100 staff each and a total of 13 Partners.

This position is based in Glasgow, offering flexible and hybrid working, and may be completed on a full-time or part-time basis.

Main areas of responsibility will include diary and travel management, time and expense management, and relationship and communications management.

As an integral part of the Office Support Team, you will work closely with colleagues to ensure both internal and external clients receive a quality service in all respects.


Responsibilities:

  • Acting as an ambassador and first point of contact for an allocated number of senior tax professionals.
  • Providing comprehensive diary management, with full autonomy to make decisions using initiative to determine purpose, minimum time required and resolve any potential duplication.
  • Facilitating all logístical arrangements and ensuring all documentation is prepared in advance of meetings. This may include preparing agendas, minute taking, monitoring meeting attendance and taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.
  • Proactive itinerary planning including accommodation, transfers, researching and considering reasonable alternative costeffective travel.
  • Maximising cost reduction opportunities, utilising preferred travel provider in line with RSM's travel and expenses policy. This may include preparing complex international travel itineraries.
  • Collating and processing expenses and invoices, ensuring compliance with policy and approval process.
  • Reconciling credit card/bank statements with receipts as appropriate.
  • Preparing and submitting timesheets as required.
  • Managing and dealing with fee preparation and processing as required. This will involve prompting the team in advance at month end, raising fees and credit notes, updating our time management system Paso for changes in staff and partner responsibilities and any other relevant changes, and ensuring monthly deadlines are met.
  • Using judgement to manage workload, current issues and relevant queries, including taking ownership of enquiries and ensuring other issues are referred to the appropriate person in a timely fashion.
  • Becoming a proficient user of Dynamics, RSM's CRM system, in order to keep the team and national database up to date, and assist with reporting from this software.
  • Developing and maintaining internal and external networks, to build knowledge of key issues and effectively identify and communicate priorities.
  • Meeting and greeting visitors to RSM offices, and setting up required supplies for external meetings.
  • Building strong relationships with clients and their Secretaries, identifying opportunities to enhance RSM's reputation.
  • Carrying out any other duties that are within the scope, spirit and purpose of the job, the title of the role, its grading as requested by Line Manager or Head of Department.

Essential competencies:

  • Strong interpersonal skills with the confidence to regularly interact with individuals of all levels.
  • A collaborative and proactive approach with strong team working abilities.
  • Excellent attention to detail.
  • Good organisation and prioritisation skills, with the proven ability to work flexibly.
Diversity and Inclusion at RSM

At RSM, we want to create a strong sense of belonging so that people of all identities, backgrounds, and cult

  • Company Secretarial Opportunities

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom SSE Full time

    SSE has big ambitions to be a leading energy company in a low carbon world. Following our commitment to invest £18 billion in low carbon projects over the next 5 years (that's c£10m per day), we have significant growth plans and are well on our way to achieving our goal to build a world that's more sustainable and inclusive for you, your family, the...

  • Team Medical Secretary

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    The hours of this post are worked_ _Monday - Friday 9.00am till 5.00pmThe post holder will ensure that an effective and efficient secretarial and administrative service is delivered to the Multidisciplinary Team which comprises of Managerial, Medical, Psychotherapy, Psychology, Nursing, and Occupational Therapy staff within Adult Community Mental Health...

  • Secretary Pa

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Pertemps Glasgow Perms Full time

    Our client who is based within the Public Sector has a temporary role for an Executive Assistant/PA. This role is in Glasgow City Centre and is for 2-3 weeks starting on Monday 27th February. The hours of work are Monday to Friday 9am to 5pm. This roleattracts a pay rate of £20.00 per hour. The post holder may be required to travel across local areas to...

  • Senior Clinical Fellow in Paediatric Surgery

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    Job Title: Senior Clinical Fellow in Paediatric Surgery**Location: Royal Hospital for Children, GlasgowApplications are invited for the above post commencing on 16th October 2023 for 9 months in the first instance. You must have completed Core Surgical Training in the UK or hold a CREST certificate.To practice medicine in the UK you need to hold both GMC...

  • Specialist Children's Services Business Support

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    This is a Permanent PostFull Time 37.5 Hours Monday - FridayWe are recruiting for the role of a Business Support Assistant within the NHSGGC Specialist Children's Services Headquarters based in Glasgow.The post forms part of the business support team and provides a comprehensive, administrative and secretarial service to the senior management team as...

  • Clerical Officer/receptionist-specialist

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    Shift pattern for this position is Monday - Friday.Based in the Gorbals Health & Care Centre, this post forms part of the business support team and provides comprehensive secretarial and business administrative support to Specialist Children's Services multi-disciplinary team in relation to the Specialist Community Paediatric Team. The post-holder will...

  • Senior Business Support Assistant

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    This is an exciting opportunity for appropriately qualified and enthusiastic applicant to join Glasgow HSCP Business Support Team. The successful applicant will be responsible on a daily basis for the provision of a comprehensive administrative and secretarial support to the management Team and wider Community Pharmacy Team. Applicants should have excellent...

  • Business Support Assistant-primary Care

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    The shift pattern for this position is Monday - Friday 9am - 5pm.This is an exciting opportunity for appropriately qualified and enthusiastic applicant to join Glasgow HSCP Business Support Team. The successful applicant will be responsible on a daily basis for the provision of a comprehensive administrative and secretarial support to the Care Home Nursing...

  • Head of Corporate Governance

    1 month ago

    Glasgow, Glasgow City, United Kingdom Glasgow School of Art Full time

    Applications are invited for the Head of Corporate Governance within the Corporate Governance department at The Glasgow School of Art. The purpose of the role of the Head of Corporate Governance is:To provide high quality professional support to the Secretary and Registrar in ensuring the effective and efficient governance of the Glasgow School of Art.To...

  • Head of Corporate Governance

    4 weeks ago

    Glasgow, Glasgow City, United Kingdom Glasgow School of Art Full time

    Applications are invited for the Head of Corporate Governance within the Corporate Governance department at The Glasgow School of Art. The purpose of the role of the Head of Corporate Governance is:To provide high quality professional support to the Secretary and Registrar in ensuring the effective and efficient governance of the Glasgow School of Art.To...

  • Head of Corporate Governance

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Glasgow School of Art Full time

    Applications are invited for the Head of Corporate Governance within the Corporate Governance department at The Glasgow School of Art. The purpose of the role of the Head of Corporate Governance is:To provide high quality professional support to the Secretary and Registrar in ensuring the effective and efficient governance of the Glasgow School of Art.To...

  • Senior Support Officer-health Services Section

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    This is a fixed term post of 12 months.(Please note the salary is Pro Rata) for part time hours.The shift pattern for this position is Thursday -Friday between 9-5pm and every second Wednesday 9-5You will provide a secretarial/administrative service to Health Services Section/Public Health Protection Unit within Public Health Directorate. Duties are varied...

  • Admin Officer

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    The post holder would be part of the South Sector Facilities Department Senior Management Team, working within the Queen Elizabeth University Hospital. The post holder will provide high quality clerical, secretarial and administrative support to the Head and Assistant Head of FM Operations and general support to the Facilities Management Team. This involves...

  • Supervisor / Senior Departmental Administrator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and...

  • Administrative Assistant-corporate Nursing

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    (Please note the salary is Pro Rata) for part time hours.The shift pattern for this post is Monday to Friday 9-5pmThe Nursing, Midwifery and Allied Health Profession Services (NMAHP) Directorate provides professional leadership, governance, support, advice and supervision across NHSGGC and to develop effective policies and strategies so that the optimum...

  • Specialist Children's Services Business Support

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    This is a Permanent Post2 x Full Time 37.5 Hours Monday - FridayWe are recruiting for the role of Senior Business Support Assistant within the NHSGGC Specialist Children's Services Headquarters. It is a requirement that the individual has a wide administrative experience and is able to support, encourage and engage with others. The post-holder will directly...

  • Governance and Scheme Management Consultant

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Mercer Full time

    Governance and Pensions Management Consultant - can be based in any of our UK & Scotland locations, flexible/remote working availableWhat can you expect: This is an opportunity to further your career and to join a great multidisciplinary team which provides clients with leading edge advice across all key disciplines such as DB funding, DB and DC governance,...

  • Senior Client Advisor

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Wylie & Bisset LLP Full time

    Senior Client Advisor – Year-end Accounts Department: Business Advisory Services Experience Level: Experienced Location: Glasgow and Prestwick Hours: 37.5 hours/week, Flexible, Mon-Fri We are seeking a Senior Client Advisor (Year-end Accounts) to join our Business Advisory Services team in Glasgow and Prestwick. About us Wylie & Bisset are one of...

  • Business Support Assistant

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and...

  • Corporate Administrator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    Internal to NHS Golden Jubilee OnlyAn exciting opportunity has arisen for an exceptional Corporate Administrator to work within NHS Golden Jubilee's Corporate Governance department.We are seeking to appoint an individual with previous experience of working in a demanding and challenging administration role together with an understanding of the NHS or a large...