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Executive Assistant

3 months ago

Skelmersdale, Lancashire, United Kingdom Complete Talent Services Full time

Due to demand in the business, we are looking for an Executive Assistant / Receptionist to join an established business based in Skelmersdale.

Hours - Monday - Friday - 8AM - 4.30PM

Role & Responsibilities

  • Provide highlevel administrative support to Site Director and leadership team as appropriate.
  • Prepare and organize documents, presentations, and reports for meetings and presentations as directed by Site Director.
  • Create, manage, and control Company KPIs and ensure that the management team and supporting organisation are delivering their goals.
  • Coordinate on site meetings, ensuring all logistics are arranged and materials are prepared in advance.
  • Handle confidential information with discretion and professionalism.
  • Coordinate office events and meetings, including scheduling, catering, and logistics.
  • Assist with special projects and other duties as assigned by Site Director.
  • Collaborate with HR and Site Director to facilitate communications.
  • Run & manage the Google, LinkedIn, and social media traffic, including driving business opportunities to sales and marketing.
  • Promote internal and external events to improve company engagement programs.
  • Serve as the first point of contact for visitors, clients, and vendors, providing exceptional customer service and ensuring a positive experience.
  • Answer and direct incoming calls, take messages, and respond to inquiries promptly and professionally.
  • Manage the reception area, including greeting guests, maintaining a tidy and welcoming environment, and managing incoming and outgoing mail.
  • Maintain office security by following procedures and monitoring visitor access, ensure visitors receive appropriate Site and Health and Safety inducting and provide ongoing coaching to visitors as required.
  • Full management of the Time and Attendance system and flexitime.
Skills & Attributes

  • Demonstrable previous Experience in an Executive Assistant / Administration/ Receptionist based role.
  • Strong Written and verbal communication skills
  • Strong organisational and time management skills
  • IT Literate and able to use MS Word/ Excel/ Outlook
This vacancy is being advertised by Complete Talent Services td who are acting as an Employment Business

Job Types:
Full-time, Temporary contract

Contract length: 3 months

Salary:
£25,000.00 per year

Benefits:

  • Onsite parking

Schedule:

  • Monday to Friday

Work Location:
In person

Application deadline: 26/03/2024

Reference ID:
CTS - EAS