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Human Resources Assistant

3 months ago

Milton Keynes, Milton Keynes, United Kingdom Ingram Content Group Full time

Company Description
Become a part of an innovative team helping to revolutionize the way publishers make books available in an on-demand world and helping to revolutionize the way that publisher content reaches readers around the world


We provide secure, cutting-edge, and profitable answers to the questions our publisher partners have about the changing opportunities in the book industry.


Ingram Content Group is one of the world's largest and most trusted distributors of physical and digital content. Thousands of publishers, retailers, and libraries worldwide use our products and services to realize the full business potential of books, regardless of format. Ingram Content Group has earned its lead position and reputation by offering excellent service and creating innovative, integrated solutions. Our customers have access to best-of-class digital, audio, print, print-on-demand, inventory management, wholesale and full-service distribution programs.

  • Ingram Content Group is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information._

Job Description Maternity Cover 12 Month Fixed Term Contract - Ideal start date 7th May 2024**
37.5 hours per week - Monday to Friday
Office based - Kiln Farm, MK

Job Summary:

To provide a complete, professional Human Resources Administration support service to the Human Resources Business Partner and HR department.

Essential Job Duties:

  • Collaborates with the wider HR team/ hiring management to develop, implement, and execute a robust hiring strategy for each vacancy.
  • Liaises with internal and external stakeholders to understand their hiring needs and goals.
  • Ensures adherence to legal, regulatory, and firm compliance requirements throughout the recruiting process.
  • Completes new starter inductions and onboarding across sites, primarily Milton Keynes and London.
  • Produces contract documents and offer packs ready for hiring.
  • Maintains HR database on Cintra IQ and PeopleSoft and is responsible for inputting data and manipulating the database, ensuring the provision of accurate and relevant management information in support of decisionmaking processes.
  • Processes starters, leavers, probations, promotions, changes to employee circumstances and references in line with Company procedures.
  • Conducts required 'people' audits ensuring RTW, driving licence and beneficiary nominations are kept up to date and comply with all required HR admin activities and GDPR requirements.
  • Produces monthly statistical HR reports for headcount, sickness, holiday utilisation, and temporary staffing.
  • Updates organisational charts and posts to intranet.
  • Accurately maintains manual and electronic personnel files in a confidential manner.
  • Answers general HR enquiries by telephone within the department as necessary.
  • Answers a wide range of queries, both from external and internal sources e.g., references including financial in line with GDPR regulations.
  • Records associate training, holiday, sickness, and other absences and produces reports.
  • Assists with general events such as salary review process and performance management.
  • Produces general correspondence relating to HR matters as required.
  • Acts as notetaker at meetings, typing up notes and circulating to all parties.
  • Always ensures compliance with appropriate levels of confidentiality and Data Protection legislation.
  • Reviews administration processes and methods of working to increase the efficiency and effectiveness of the department and implement changes.
  • Undertakes adhoc projects as required.
  • To be responsible for your own Health and Safety and be aware of factors affecting your colleagues to maintain a safe environment.
  • To report any accidents, potential hazards to your Line Manager immediately.

Qualifications Experience**:

  • 1.5 years of experience within a Recruitment or HR environment in an administration capacity is essential but HR qualifications are desirable not essential for this role.
  • CIPD associate level 3 or above preferred but not essential

Education:

  • Good general education. English & Math GGCSE grade C/ 4 or above

Skills:

  • Desirable that the job holder will have experience of all aspects of Human Resources administration life cycle, have a high level of professional credibility and be able to communicate confidently at all levels of the business, have excellent communications skills, verbal and written, with experience of drafting HR, legal and business correspondence.
  • Must be a selfstarter who can work independently, must be very detail oriented, well organised and can effectively handle multiple priorities and meet strict deadlines whilst remaining calm under pressure.
  • Experience with HR systems Pe