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Compliance Administrator
3 months ago
Fixed-Term Contract
Global Workplace Solutions is a division of CBRE providing integrated solutions across large multi-discipline property portfolios.
We are an organisation that has people at the heart of its culture and our aim for this account is to deliver an exceptional service to our client.
Our team provide a full range of building maintenance services to our client We encourage new ways of working, driving innovation, whilst always living to our RISE values.
Job Title:
Compliance Administrator
- CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Compliance Administrator to join the team in Swansea.
The position reports to the Compliance and Assurance Lead forming part of the compliance and assurance team; the role is key to supporting management in achieving and maintaining statutory compliance across the account.
You will provide specialist administrative support to compliance management and provide administrative support to management of remedial work programmes.Responsibilities
- Ensure statutory certification and other evidence of completion of statutory and mandatory maintenance tasks is collated, reviewed and appropriately filed.
- Statutory remedial works are identified and recorded; completion is monitored, and evidence is accurately maintained.
- Extracts reports from CAFM system.
- Complete gap analysis, reviewing required compliance documentation vs received compliance documentation.
- Any other administrative activity as instructed by the line manager relevant to the team work output.
- Raise and assign work orders to relevant resources.
- Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations.
- Ensure QHSE documentation is maintained and readily available using company systems.
- Manage system as a key user on site including PPM records, corrective actions and reporting.
- Promote and maintain company culture throughout the team.
- Effective communication with all levels of internal teams and external customers.
- Familiar with daily operations and the specific scope of the contract.
Person Specification
- Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification.
- Education to A-Level/HNC standard would be beneficial.
- Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, vlookups, etc.
- Experience of using Dynamics, Concept, Maximo or similar CAFM system.
- Welldeveloped communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities.
- Must be detail conscious, with an accurate and methodical in approach.
- Strong organization and communication skills
- Able to work on more than one task at any given time.
- Must demonstrate a strong sense of customer focus and promote a sense of team spirit and good morale within the office.
- Calm manner able to work under pressure and against changing demands and priorities.
