Administration Support Officer Information Governance
1 week ago
Job summary
An exciting opportunity has arisen within the Information Governance Team at Powys Teaching Health Board for an Administrative Support Officer to work full-time supporting the team.
The post holder needs to be motivated and an enthusiastic team player with excellent verbal and written communication skills, ability to multitask, work under pressure and prioritise workload.
The post holder will play a key role in supporting the organisation's obligation to respond to a variety of access to information requests made under the Freedom of Information Act and data protection legislation. Assist in the preparation of reports/presentations, communicate complex and sensitive information with a wide range of staff internally and externally, receive, sort and prioritise mails and emails, redirecting as appropriate.
The successful candidate will need to possess excellent interpersonal and organisational skills and be able to work to strict deadlines. They should be experienced in producing and distributing a variety of documents including; minutes, agendas, letters, and be able to analyse and interpret information. You will need to have keyboard skills, ability to work as part of a team as well as being able to manage your own workload efficiently and effectively.
Main duties of the job
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job descriptionJob responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person SpecificationQualifications and/or Knowledge
Essential
NVQ 3 or equivalent qualification or relevant experience Experience of using computer-based management information systems Experience and an ability to prepare detailed reports Experience of using Microsoft Office softwareDesirable
Experience of working in an environment where both tact and diplomacy has had to be used. Knowledge of the structure and operation of the Health BoardExperience
Essential
Advanced Keyboard Skills equivalent to RSA 2/3 An excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the publicAptitude & Abilities
Essential
Excellent verbal and written communication skills Ability to identify, prioritise and work to short deadlines Able to work without supervision to achieve the objectives of the post Ability to design and layout reports, forms and other documents to a high quality and appropriate format Ability to take accurate minutes Ability to collate and undertake a basic analysis of data Ability to prepare information for meetings and seminars Ability to communicate clearly and succinctly, both orally and writtenDesirable
An understanding of the Data Protection Act particularly in relation to confidentiality Ability to write / speak WelshValues
Essential
Communicate and build effective working relationships with colleagues at all levels both internally and externallyOther
Essential
Able to work hours flexibly-
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