Head of Finance and Operations

2 weeks ago

London, Greater London, United Kingdom Actors Benevolent Fund Full time

Head of Finance & Operations - Job Description & Person Specification

Job Title:
Head of Finance & Operations

Location:
Based onsite at the ABF office in central London, with some flexible working

Hours: - 5 days per week

Salary:
c.£60k pa pro rata

Responsible to:

CEO

Supervision of:
Operations Coordinator

Purpose of role:

To support the ABF's work in helping actors, actresses and stage managers, by managing the financial, operations and governance areas of the organisation.

This includes supplying accurate and timely management information and implementing any financial controls to ensure the integrity of the data, as well as ensuring a high level of governance and operational effectiveness.


Key Responsibilities

Finance:

  • Act as administrator on all banking and investment platforms; review and report on any anomalies or notable transactions to
    CEO or Trustees.
  • Ensure recording of all transactions on Sage Accounting system and on Cordelia (ABF database) as required; this will include income transactions such as donations and legacies, royalties, membership subscriptions.
  • Prepare bank payments for all suppliers and beneficiaries; provide information for the Grants
Manager to update and maintain database.

  • Prepare monthly reconciliations for all banks, petty cash, investments and any other control accounts as required.
  • Maintain accurate records of movements on investments; liaise with investment managers.
  • Process monthly Sage payroll; prepare and distribute payslips to staff; update and submit monthly pension payments.
  • Prepare monthly and annual submissions to HMRC.
  • Prepare and submit quarterly returns for VAT and Gift Aid.
  • Invoice tenants quarterly in advance.
  • Advise and control the recording and accounting of the sale of Christmas cards and any other retail item.
  • Prepare monthly management accounts in a timely manner for review by the
    CEO and Trustees.
Attend any necessary meetings e.g. Finance Committee meetings.

  • Prepare annual accounts for audit; liaise with and respond to any enquiries from the auditors.
  • Any other ad hoc duties as required.

Operations:

  • Develop, coordinate and streamline policies and processes to ensure a high level of governance and smooth functioning across the organisation.
  • Take responsibility for adhering to legal and regulatory obligations, promptly completing filings with Companies House and the Charities Commission and addressing statutory matters efficiently.
  • Oversee the development and maintenance of schedules of Trustee meetings (Board and
Committee meetings), as well as managing effective communications with Trustees.

  • Develop and maintain information compliance policies and procedures, ensuring that the organisation adheres to relevant data protection and privacy regulations, maintains the security of sensitive information and establishes best practice for information governance.
  • Manage the daytoday functioning of the organisation, including coordinating IT provision and office equipment and supplies required.
  • Lead on the maintenance of the ABF's building, working with contractors and suppliers as required, including ensuring compliance with health and safety and the ABF's obligations as a landlord.
  • Carry out any other duties as instructed by your line manager.

Other:

  • Provide supervision and delegation of tasks to the Operations Coordinator.

Person Specification

Knowledge and Experience

Essential Desirable
ACA, ACCA or similar level of qualification Experience of working in the charity sector

Knowledge and experience in running a small Knowledge and experience in coordinating accounts department and producing both organisational activities to ensure a high level of management and statutory accounts governance

Experience in managing operations within an Knowledge or experience of acting and / or organisation. This could include with health and stage management safety, governance, IT or buildings maintenance

Knowledge of information compliance

Experience in taking responsibility for making operational decisions

Ability to communicate at all levels and able to work both independently and as part of a small close-knit team

Experience with working to tight deadlines if necessary

Skills

Essential Desirable
Proficient in use of IT and accounting systems, Analytical mindset to evaluate processes and experience with Sage Accounting and Payroll recommend improvements

Excellent organisational and multitasking skills to manage various tasks simultaneously

Strong attention to detail and accuracy in recording data and handling documentation

Ability to adapt to changing priorities and work in a fast-paced environment

Ability to proactively research, problem solve and present findings to
CEO and Trustees

Job Types:
Full-time, Permanent

Pay:
£60,000.00 per year

Benefits:

  • Company pension
  • Cycle to work scheme
  • Health & wellbeing programme
  • Sick pay
-

  • Head of Finance

    2 weeks ago

    London, Greater London, United Kingdom Fair Finance Full time

    Location: Based in our Dalston office with flexibility to WFHReporting to:CFOContract:Permanent, part-time 0.6/0.8FTESalary: £55,000 per annum (pro-rated)About the roleReporting to the CFO, the Head of Finance will lead the finance team and work closely with colleagues across the business to oversee Fair Finance's strategic and operational finance...

  • Head of Finance

    2 weeks ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Head of FinanceCompany and Job Overview:I have the chance to collaborate with a private-equity funded education organization dedicated to helping children from challenging backgrounds. This company is now searching for a Head of Finance to be part of their team in London. The position provides a terrific work environment with plentiful chances for learning...

  • Interim Head of Finance

    4 weeks ago

    London, Greater London, United Kingdom Pro-Finance NFP Full time

    Interim Head of Finance | 3 Month + | £300 - £350 per day (outside IR35) | Hybrid | Croydon For a small but vital refugee charity, we are recruiting an Interim Head of Finance for 3 + months, starting ASAP. Reporting to the CEO, the main accountabilities will focus on providing insightful monthly management accounts and reporting to the Senior Leadership...

  • Head of Operational Finance

    2 months ago

    London, Greater London, United Kingdom Barclay Meade Full time

    Job Specification:Head of Operational FinanceJob Purpose:The Head of Operational Finance will have a key role in managing internal financial operations and reporting for the Federation, ensuring accuracy, completeness, and timeliness. This position offers financial support and guidance to Head Office departments, schools, and the Federation Senior Leadership...

  • Head of Finance

    2 weeks ago

    London, Greater London, United Kingdom Refugee and Migrant Forum of Essex and London Full time

    Job descriptionAbout us:The Refugee and Migrant Forum of Essex and London (RAMFEL), is a not-for-profit organisation and one of the largest immigration and asylum advice charities in the UK, supporting refugees, asylum seekers and vulnerable migrants to access justice. An OISC level 3 accredited organisation, our focus is on providing immigration advice,...

  • Syndicate Head of Finance

    4 weeks ago

    London, Greater London, United Kingdom High Finance Limited Full time

    A Lloyd's insurer with a unique business model that has shown huge success and growth since their inception in 2017 is looking for a Syndicate Head of Finance. This is a pivotal role in supporting the Deputy FD in ensuring regulatory obligations and deploying these changes throughout the organisation. The role will head up all of the Syndicate Finance...

  • Head of Finance

    2 weeks ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Your new company I am currently working with a private-equity backed education company focused on supporting children with traumatic backgrounds. Having recently received private equity funding, they are looking for a Head of Finance to join the London team. They offer a fantastic working environment and the opportunity to work within a strong team with...

  • Head of Operational Finance

    4 weeks ago

    London, Greater London, United Kingdom Ivy Rock Partners Ltd Full time

    One of the UK's largest and highest profile groups of schools is looking to recruit a new Head of Operational Finance - to work from their head office in East Croydon (3 days per week in office). This is a fantastic opportunity to have a real impact with an organisationwhose purpose is to make life fairer for children in and around London. Focusing on the...

  • Head of Finance Operations

    2 weeks ago

    London, Greater London, United Kingdom WPR Full time

    We are recruiting a Head of Finance Operations for a grower insurance business. We are looking for an experienced hands - Finance Operations professional with excellent knowledge of operations of the Finance Team as well as working alongside other departments such as Broking / Technical / Claims. The role includes both operational and managerial duties. Your...

  • Head of Finance Operations

    2 weeks ago

    London, Greater London, United Kingdom WPR Full time

    We are recruiting a Head of Finance Operations for a grower insurance business. We are looking for an experienced hands - Finance Operations professional with excellent knowledge of operations of the Finance Team as well as working alongside other departments such as Broking / Technical / Claims. Qualifications, skills, and all relevant experience needed for...

  • Head of Finance Operations

    2 weeks ago

    London, Greater London, United Kingdom Zodiac Maritime Full time

    Job DescriptionZodiac Maritime is an international ship operating company providing a full range of management services for a wide and diverse fleet of commercial ships, spanning containership to tankers, bulk carriers to PCTCs, and a growing orderbook focused on dual-fuel vessels to improve overall fleet energy efficiency.Headquartered in London's bustling...

  • Head of Finance and Operations

    2 weeks ago

    London, Greater London, United Kingdom Smart Energy GB Full time

    Job DescriptionAt Smart Energy GB we get out of bed in the morning to drive an energy revolution that helps Britain achieve net zero. We do this by being passionate, people-focused and collaborative. We are pretty unique; we are an independent, non-profit, government-backed organisation that helps households and small businesses across Great Britain to...

  • Head of Finance and Operations

    4 weeks ago

    London, Greater London, United Kingdom Allen Lane Limited Full time

    At our organisation, we get out of bed in the morning to drive an energy revolution that helps Britain achieve net zero. We do this by being passionate, people-focused and collaborative.We are pretty unique; we are an independent, non-profit, government-backed organisation that helps households and small businesses across Great Britain to understand how...

  • Head of Finance and Operations

    2 weeks ago

    London, Greater London, United Kingdom Robertson Bell Full time

    mothers2mothers is partnering exclusively with Robertson Bell to recruit a Head of Finance & Operations, Europe on a permanent, full time basis. mothers2mothers is an inspiring international charity that improves health of communities, while delivering meaningfulemployment for women living with HIV.This Head of Finance & Operations is a unique and exciting...

  • Head of Growth Operations

    2 weeks ago

    London, Greater London, United Kingdom Harmonic Operations™ | Certified B Corp Full time £60,000 - £70,000

    Head of Operations | High-Growth Luxury Spirits Scaleup | London (Hybrid) Harmonic is excited to be working with a high-growth luxury spirits scaleup who are looking for a Head of Operations to join its business. With massive growth plans including building a new distillery in Scotland, this company is continuously looking to improve brand development and...

  • Navy Command Head of Financial Operations

    2 weeks ago

    London, Greater London, United Kingdom Ministry of Defence Full time

    Details:Reference number:Salary:- £64,240 Posts based in London will attract the relevant London weightingJob grade: Grade 6Contract type: PermanentBusiness area: MOD Navy NavyCommand FinanceType of role:Accountancy Finance Senior leadershipWorking pattern: Flexible working, Fulltime, Job share, Parttime, Compressed HoursNumber of jobs...

  • Head of Finance and Operations, Web3, Metaverse

    2 weeks ago

    London, Greater London, United Kingdom Leadsearch Ltd Full time

    My client is an innovator at the leading edge of Web3, Metaverse and VR. They have a prestigious and rapidly growing customer base of global household name brands. To assist with their growth, I am working with them to recruit a new role, Head of Financeand Operations, to manage all hands-on operational and financial aspects of the company.The job offers a...

  • Head of Operations

    2 weeks ago

    London, Greater London, United Kingdom CHL Head Office - PRS Full time

    The CompanyOur success as an entrepreneurial run company, relies on a motivated, tenacious and results driven team, who understand our DNA and have fire in their belly. We are hugely expanding every year and are looking for someone to be an important part of this.ResponsibilitiesWe are looking for an experienced Head of PRS (Private Rented Sector) to join...

  • Head of Finance

    2 weeks ago

    London, Greater London, United Kingdom Whittington Hospital NHS Trust Full time

    **Head of Finance (Financial Improvement & Commercial)** **Job Summary** As the Head of Finance (Financial Improvement & Commercial) at Whittington Health, you will be responsible for providing financial leadership to the sustainability and recovery components of the Trust's financial strategy. This key role involves overseeing the implementation of the...

  • Head of Finances and Resources

    2 weeks ago

    London, Greater London, United Kingdom Greener and Cleaner Full time

    Job descriptionHead of Finance and ResourcesLocation:Community Hub, The Glades, Bromley, BR1 1DN and/or working from homeSalary:£41,000 pro rata (0.4 FTE)Hours:15 hours per week (0.4 FTE). We are open to a flexible work pattern and home working with some in-personBasis:12 months fixed term contractReporting to:Managing Director (being recruited...