Project Coordinator

Purpose of the Role
Support the contracts manager in planning, coordinating, and pricing project work.

Ensuring project work is organised and run efficiently, maximising utilisation and profitability on all units, whilst ensuring excellence is delivered.

Programming of contracted works and assisting with business demands when required.

Key Responsibilities

• Delivering projects to a high standard.
• Manage and administer the works programme/schedule.
• Raising new jobs on the database, dispatching job cards to crews and processing to invoice.
• Dealing and resolving with customer queries and payment.
• Completing job packs with collecting all the correct information (PO's, Waste, completed) ready for invoicing.
• Assisting contracts manager with equipment, stock and arranging traffic management through subcontractors.
• Invoicing and uploading of invoices on to portals.
• Collate daily project completion to track progress.
• Update spreadsheets with information for project works, and analysing data across spreadsheets and job cards.
• Making calls to customers and tenants to arrange access to properties when required.
• Administration duties to assist wider team when needed.

It is not possible for this document to totally encompass or define all tasks that may be required of the post holder.

The outlined duties may therefore vary from time to time without materially changing either the character or level of responsibility.

General Responsibilities

• The Company is committed to achieving a high standard of Health and Safety in all its activities and the postholder will be expected to contribute to maintaining standards to ensure compliance with all appropriate legislation.
• To recognise the importance of fairness and equality in the workplace, to treat everyone with dignity and respect.

Key Measurements

• Project KPI's
• Planning and coordination efficiency

Personal Skills

• Excellent verbal and written communication skills.
• Excellent data control and analytical skills
• Polite and approachable always.
• Excellent telephone and negotiation skills.
• Must be detail conscious with a high regard for accuracy and well organised.
• Excellent administration skills are required.
• Good use of Microsoft Excel is essential
• Has a 'can do/will do' attitude.
• Analysis of own performance and takes steps to improve this.
• Remains focused when faced with competing demands.
• Keeps people informed of progress on key tasks.
• Adapts their communication style to suit their customer / colleagues, responding to their feedback or queries.
• Accepts new ideas and change initiatives.
• Always conducts themselves in a courteous and professional manner.
• Always maintains the strictest levels of confidentiality.

Jet Aire Services Group Benefits Package
As well as being a great place to work, we offer our employees a range of benefits including.

• The Hub for JAS People
• Our employee engagement platform that also offers unbeatable money saving discounts.
• An Employee Assistance Programme (EAP).
• Our EAP is a free and confidential employee benefit designed to help deal with issues that could be affecting general wellbeing.
• JASafe Always
• We are committed to making Jet Aire Services Group a safe place to work.
• Cycle Scheme
• Eye Care
• ReferaFriend incentive.
• We hope you enjoy working here so much, you recommend us to your friends and family, you can earn £250.00 for referring us.

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