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Administrator
3 months ago
CONTRACT TYPE:
Temporary maternity cover, 6 months. Full time or part time will be considered
SALARY:
£13 per hour
CLOSING DATE:
17th
June 2024
A vacancy has arisen for an Administrator to join our team within contract at Port of Tyne. The role exist to ensure all administration onsite is completed and records held as required.
Hargreaves Industrial Services provide a varied Operations, Maintenance and Industrial cleaning service to our client at the Port of Tyne Biomass handling facility.
We are responsible for the day to day maintenance and operations of a material handling system consisting of traditional and Air glide conveyors including a number of transfer towers and three 25,000 ton storage silos which transfers Biomass wood pellets from vessel to a rail loading facility with which we also maintain and operate sending the Biomass material via rail to Lynemouth power station.
The role briefly encompasses the following duties: -
***
Payroll and employee maintaining
Input of timesheets for employees into the different work area spreadsheets
Input of all hours onto TMS system. Reconciling hours with timesheets
Answering all incoming telephone calls
Address wages enquiries for all staff
Recording, monitoring, and displaying of overtime usage and employee sickness
Arranging overtime cover when required
Human Resources
Maintaining, recording, and reporting of all elements of employee's status
To ensure Return to Work and Self Certifications are completed and sent to HR Dep
To ensure new starters and leavers information is sent to HR Dep
Health and Safety
Sourcing training providers
Booking all training courses
Working closely with all employees to ensure availability of shift rotas
Orders all PPE
Procurement, Materials and Accounts
Ensure monthly accounts are correct and remain on budget each month
Sage X3 System updates
Stocktaking manually and record all inventory control
Placing and recording orders where required.
Recording, balancing and display of procurement data into final accounts
Processing of all purchase orders and inputting of relevant data
Reporting
Taking minutes of meetings
Collation of safety statistics
Preparation & completion of all documentation relevant to company procedures KPI's delivery and reporting
Client Relations
To own additional works process from start to finish
Updating Client site expenditure spreadsheets
Recording client deliveries
Knowledge and Experience in a similar role. Fully conversant with all requirements of IT within administration (Micro soft Word, Excel etc.)
Reactive and proactive
Good problem Solver
Good level of personal presentation and hygiene
Flexible approach to work
A Strong team player
Ability to work independently and on own initiative
Good time keeping and willing to work overtime as necessary
Good communication skills, both with colleagues, other contractors and clients
A good fit with the Hargreaves industrial services culture
Ability to work under pressure and to tight deadlines.
