Office Manager

2 weeks ago

Perth, Perth and Kinross, United Kingdom Bidwells LLP Full time
Office Manager

Location: Perth
Contract type: Permanent
Salary: DOE

Are you an experienced Office Manager seeking an exciting new opportunity? If yes, our award-winning Perth office is in search of a new team member

We're seeking a forward-thinking, knowledgeable professional who thrives in diverse roles. Successful applicants will be proactive self-starters, demonstrating confidence and initiative. The ideal candidate will have extensive experience in managing various administrative tasks associated with office management and providing administrative support to the wider office, including dedicated support to our Rural EMP department. We're also looking for someone who has previously handled adhoc facilities management, health and safety aswell as marketing tasks. Although this role will sit within our Perth office, the successful applicant will oversee facilities and health and safety tasks for our Inverness and Fort William offices.

We are paying competitively for this role + our group staff bonus (up to 4 weeks additional pay based on company performance), 35 hour working week, lovely office environment and excellent additional benefits including private healthcare, up to 8% pension and much more

What you'll be doing:

  • Managing and maintaining the office including initiating any necessary repairs
  • Creating and implementing office processes and procedures
  • Managing the office management budget
  • Ensuring that all visitors, external and internal, receive a professional warm welcome and that the reception area reflects the values of the company
  • Management of meeting room facilities and meeting set up requirements including catering and virtual video and conferencing tools e.g. Teams and Zoom
  • Arranging travel and accommodation for colleagues and visitors to the Perth Office
  • Overseeing first day inductions of new employees in regards to facilities, fire and office safety
  • Managing office supplies inventory and ordering as required
  • General office duties, such as dealing with incoming and outgoing calls/post/correspondence
  • Office administrative tasks including dedicated support to our Rural EMP department
  • Providing additional support when workload dictates in respect of administration support to the fee earners
  • Assist in ensuring Scotland contact lists and databases are kept up to date
  • Become the Fire Marshall and First Aider for the office
  • Adhoc marketing tasks
  • Implement strategies to ensure our offices achieve a higher level of sustainability.

About you:

  • Previous experience in a senior administration or office management role
  • The ability to multitask and prioritise within a demanding role
  • A proactive self- starter who takes pride in their work
  • Organised, computer literate, with strong experience of Microsoft packages
  • A friendly, engaging and polite character

What's in it for you?

  • Competitive Salary: We recognise and reward talent with generous salary and group bonus scheme
  • Comprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perks
  • Professional Development: Continuous learning, study support and promotion opportunities
  • Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends
  • Family Friendly: We offer enhanced family leave policies to support individuals close to you

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.

Agencies: Bidwells does not accept unsolicited resumes and will not be responsible for related fees

REF-(phone number removed)

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