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Contract Coordinator

3 months ago

Glasgow, Glasgow City, United Kingdom Contract Scotland Full time

Contract Scotland has an immediate opportunity for a Contracts Coordinator to join our client, based in the Barrowfield area of Glasgow.

This is a full-time, permanent role offering a competitive salary and the chance to work with an employee focussed business who are driven to deliver a quality service.


You will be working as part of the regeneration team and will be supporting the Reactive Works manager and Project Managers.

This is a demanding and fast-paced role where your duties will include:

  • Booking all appointments with residents
  • Raising works orders
  • Scheduling works to ensure completion timescales are met within the client's expectations
  • Creating daily, weekly and monthly status reports of the repairs including preparation of report for monthly client meeting
  • Management of onsite stock and replenishments
  • Coordinating site deliveries with various key supply chain businesses to ensure deliveries are with trade terms
  • To Learn and understand all business systems to maximise efficiency and productivity for the business
  • Creating purchase orders and providing to supply chain as necessary
  • Updating Filemaker system to ensure a flow of works and ensure works status categories are updated in real time
  • Assisting with programming Projects being carried out through the West office including ordering materials and arranging commencement letters prior to works commencement
  • Collating weekly timesheets and submitting to finance department on a weekly basis within agreed timescales
  • Creating spreadsheets and tenant letters as projects demand
  • Collating and submitting invoices for payment
  • Participating in the call out service on a rota basis to ensure 24/7 coverage for business customers (Set rate overtime paid)
You must be an organised administrator with excellent customer service and communication skills.

You will have the ability to work in a changeable environment and prioritise your workload to ensure tasks are completed within agreed timescales.


Legal Information:


Contract Scotland offers both the services of an employment agency for permanent work and an employment business for temporary work.

We are committed to equal opportunities and diversity for our employees, temporary workers and work seekers.

Individuals are only assessed on their merits and suitability to a position irrespective of race, gender, disability, age, faith or sexual orientation.


Job Types:
Full-time, Permanent

Salary:
£21,840.00 per year

Benefits:

  • Company events
  • Company pension
  • Cycle to work scheme
  • Free parking
  • Onsite parking
  • Store discount
  • Wellness programme

Schedule:

  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Glasgow: reliably commute or plan to relocate before starting work (required)

Work Location:
In person