Fleet & Equipment Administrator

7 days ago


Exeter, Devon, United Kingdom South Western Ambulance Service NHS Foundation Trust Full time

There has never been a better time to join the Trust's Fleet and Equipment team as a Fleet & Equipment Administrator.


This key role will provide comprehensive and efficient administration support for the Fleet and Equipment Services department for all activities associated with the effective management of the vehicle fleet and its associated equipment.


We are looking for a committed, enthusiastic person to join Fleet and Equipment department for this busy and varied role.

Provide administration support to the Fleet and equipment services team

Manage and administer vehicle taxation and MOT systems, to ensure that the trust Fleet remains legally compliant.


Provide core cover for the Fleet Services helpdesk ensuring the desk is covered at all times during normal working hours.

Administer the pool car booking service were required.

Provide administration support for the Blue light lease car service for operational lease cars.


Assess invoice /data information and data input detail into the specialist Fleet Services systems, ensuring data is verified, accurate and coded to the required standard.


Administer invoice and order queries liaising with internal and external staff/companies as appropriate ensuring issues are resolved in a timely way.


Monitor order and maintain the Trust Fuel bunker and ad blue stock, ensuring continuity of service and report on stocks when required.

Process notices of intended prosecutions and parking fines.


Maintain stock control, purchase and supplier data base/information and report variation ensuring this is up to date and relevant for use.

Ensure documents are dealt with in accordance with Financial instructions and they are passed on to the agreed section.

Assist with administering manufacturer's service and parts bulletins/instructions system and follow up actions and record results.


At South Western Ambulance Service NHS Foundation Trust (SWASFT) we have a culture where everyone is valued for being themselves.

Our aim is to work together to promote the most inclusive environment possible, which attracts people from the widest range of backgrounds and experiences to enrich the work that we do together, for the benefit of all of our employees, our patients and the communities we serve.

We offer flexible working opportunities, inclusive policies and a range of feedback mechanisms to support individuals and to enable a positive, welcoming environment where our people and their careers can thrive in.

For further information about this role please see attached the job description and person specification attached.

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