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Finance Officer- 30hrs Per Week

3 months ago

Wrexham, Wrexham, United Kingdom Caia Park Partnership Ltd. (CPP) Full time
Caia Park Partnership Ltd

POST TITLE:
Finance Officer

RESPONSIBLE TO:
Finance Manager

HOURS OF WORK: 30 hours per week

BENEFITS: 25 days annual leave per year (rising by 1 day each April up to a maximum of 31 days) with 8 days public holidays & Stakeholder pension

MAIN PURPOSE OF POST:

To record and monitor the organisation's income and expenditure to assist the Finance Manager and Company Accountants in the preparation of financial accounting and reporting information.


MAIN AREAS OF RESPONSIBILITY:

  • To maintain the system of accounting for the company's income and expenditure using Sage.
  • To operate the company's sales ledger including issuing invoices, credit notes and credit control system according to set procedures.
  • To take responsibility for receiving the company's income, including cash, cheques and BACS receipts, recording them against appropriate cost centres and nominal codes.
  • To be responsible for the preparation and banking of all moneys in accordance with set procedures.
  • To manage the organisation's purchase ledger using Sage Line 50, including creation of new supplier accounts, reconciling supplier statements, resolving supplier queries, credit card statements, producing purchase orders, ensuring all invoices are duly authorised prior to payment and recorded against appropriate departments and budget codes.
  • To place online orders for all purchases made on behalf of the company ensuring adherence to company policies.
  • To take responsibility for making payments to creditors, within agreed terms, ensuring adherence to company policies.
  • To take responsibility for the maintaining the company's petty cash system in accordance with set procedures.
  • To reconcile the company's bank accounts on a monthly basis.
  • To appropriately charge for internal goods and services through use of journals, ensuring all costs are recorded against appropriate departments and budget codes.
  • To assist the Finance Manager to administer the internal payroll system, and to check and reconcile payroll information, journal salaries to appropriate cost centres and nominal codes and reconcile wages control account.
  • To assist to maintain and monitor asset/insurance registers to ensure that capital grants are allocated appropriately, depreciation is accounted for and that the organisation has adequate insurance cover.
  • To assist the Finance Manager where required, to submit monthly, quarterly and annual claims/reports to funders, ensuring relevant information is identified, collated and presented in accordance with the conventions and definitions used by each individual grant provider and liaise with them over any variations to budget, obtaining their written approval of any changes.
  • To assist the Finance Manager where required to collate information to enable the completion of budget monitoring reports for internal budget holders.
  • To liaise/network both internally and externally with outside agencies to ensure a smooth and efficient running of the finance department.
  • To provide occasional cover for Reception to include answering the telephone, supporting visitors and staff with any queries and helping to set up any rooms for meetings/events
  • To assist in the development, publicity and administration of the organisation's social enterprises.

QUALIFICATIONS/EXPERIENCE- desirable but not essential as training can be given


Proven experience of working within finance within the charity sector to include working with several projects simultaneously and being able to allocate funding to the relevant projects according to individual funders policies and procedures.


Proven background in the full remit of purchase ledger including creation of new supplier accounts, matching & coding invoices, resolving supplier queries, supplier statement reconciliation, payment runs and closing the ledger at month end.


Proven background in the full remit of sales ledger including creation of new customer accounts, matching & coding invoices, resolving customer queries, raising customer statements and closing the ledger at month end.

Proven background in handling money both in person and on-line, including reconciling bank accounts on a monthly basis.

Proven background in processing month end journals and posting to SAGE Line 50

Experience of month and year-end processes to trial balance stage and the extended trial balance, including accruals, prepayments, depreciation and reconciliation of control accounts

Experience of producing annual accounts


Experience of reporting financial information in accordance with guidelines or contract requirement, completing returns and liasing with external organisations e.g.

funders

Experience of budget preparation (including calculating overhead allocation/apportionment), monitoring and reporting

Experience of recording and accounting for fixed (tangible) assets and their depreciation

Experience