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Executive Assistant

3 months ago

Bristol, Bristol, United Kingdom SCVC Full time
Job Advert

Executive Assistant at SCVC:

Closing date:
Friday 28th June 2024

Interview dates:
Weeks commencing 8th and 15th July 2024

Location:
Science Creates Old Market, Bristol (close to Bristol Temple Meads train station)

Contract type:
Permanent

Hours:
Full-time, 40 hours a week (Monday - Friday)

Salary:
£35,000 to £45,000 depending on experience

About SCVC:

SCVC is a leading UK venture capital firm, focused on investing in early-stage deep tech spin-outs. We are a dynamic and impactful company dedicated to empowering scientists to become founders of future global changing companies.

We seek to invest in companies that are using deep technology to advance human health and the health of our planet.

Why might you want to consider an Executive Assistant position with us?

As an Executive Assistant, you will play a crucial role supporting the Senior Management Team.

By contributing support, being the first point of contact and overall administrative functions you will play a vital part of a smooth and efficient workflow within the organisation.

We are a busy team within a fast-paced environment and your role with us will be critical with lots of job satisfaction as we grow and evolve quickly.

At SCVC, our work has a real impact.

This is a unique opportunity to drive positive change by supporting companies working to solve some of the world's biggest problems.

Key responsibilities

This role involves complete administrative, organisational and support service, from daily calendar management and meeting management to strategic and special projects

For example:

  • Facilitating internal communications:
- full inbox management for the Senior Leadership Team including autonomously replying where appropriate
- proactively coordinating extremely busy schedules
- calendar management for the team

  • Meeting management including preparing briefings and agendas (ahead of time) and taking minutes and actions (within meetings)
  • Managing relationships with investors, portfolio companies, suppliers, university contacts and staff across other businesses and updating CRM databases,
  • Supporting on external communications including press releases and managing key networks such as LinkedIn,
  • Responsible for coordinating ad hoc internal and external events of around 60 people e.g. investor events
  • Using company templates, compile slides and edit presentations to help prepare for meetings

Requirements:

Skills:

  • Excellent communication skills
  • Depending on the project, work independently and be a collaborator
  • Proactive with a cando attitude, happy to roll sleeves up and get involved
  • Flexible approach, responding well to change and comfortable with ambiguity
  • Resilient and proficient in handling complex tasks
  • Enthusiastic and a selfstarter, able to take initiative
  • Kind, attentive and personable
  • Organised, with an aptitude for planning ahead and prioritising effectively
  • Professional with a demonstrable track record of discretion and maintaining confidentiality

Experience:

  • Experience in an EA/PA role in a similarly highpaced environment, able to hit the ground running
  • Excellent working knowledge and proficiency in Mac, G-Suite and ability to adapt to a variety of other software packages
  • Knowledge of HR policies and administration (preferred but not essential)
  • An interest in VC or science would be advantageous (preferred but not essential)

Benefits:

  • Private health insurance after probation period
  • Flexible and hybrid working
  • Fruit & healthy snacks in the office
  • Training & development budget
  • Real opportunities for personal growth and development
  • Be part of a fun, ambitious and welcoming team working in a dynamic and future focused environment
  • 25 days holiday per year plus bank holidays plus an additional day for your birthday

What happens next?:

How to apply:

  • At SCVC we believe in the power of diversity and strongly encourage applicants from all parts of society. Our focus is purely on your skills and potential.