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Team Administrator

3 months ago

Slough, Slough, United Kingdom Slough Children First Full time

Are you passionate about supporting a high functioning team with administrative tasks? If so, then we have a great opportunity for you as a Team Administrator, as we have several vacancies across our frontline services.

For this role, attention to detail is crucial as is the ability to produce high quality minutes of meetings. You'll be required to take accurate minutes of a variety of meetings, some which can be complex.

You'll be accurately dealing with correspondences which at times may contain confidential information.

You'll provide high quality administrative support to the work of a team, so the team can deliver its statutory and legislative duties and requirements.


You'll promote, deliver and embrace our values - child focussed, honest and respectful, improving constantly, looking ahead and delivering together - to your team and peers to help deliver our vision of making our children safe, secure and successful.


If you're looking for a new challenge and want to be part of an exciting time for children's services in Slough, then come and join us.


Main Accountabilities:

  • Organise and coordinate support from external agencies to ensure effective multiagency meetings within the team. To include booking rooms, sharing reports and key documents in advance and making sure the meetings are run effectively, ensuring all attendees know the location and are made aware of any changes and minutes are typed up and circulated promptly
  • Arrange appointments for visits on behalf of social workers, Case Managers and Personal Advisors, including organising travel out of borough, purchasing tickets in advance to save costs and organising for an interpreter where required
  • Have oversight of individual's and the team calendar, checking all visits and meetings are covered, arranging cover for visits or meetings when staff are off or unable to attend by prioritising remaining staff's calendars and duties
  • Support the team manager and assistant team manager with their diaries
  • Support the senior social worker to arrange and maintain a duty calendar for the team, dealing with changes to duty as required
  • Scan and upload relevant casefile documentation to ICS/Child View/Charms and complete notifications and actions relevant for case files, liaising with other agencies as required to address individual case file actions
  • As the first point of contact for the team, taking calls and screen for appropriate action to be taken, answering queries from families open to the team as appropriate
  • Act as a point of contact and liaison for the team with other teams across SCF, and with organisations externally as appropriate
  • Review team level data e.g. visits, assessments due and court dates, reminding social workers /relevant team members when actions are about to go out of timescale and escalating to managers as required
  • Keep track of initial and review health assessments, dental assessments and immunisations for any Looked After Children in the team, being clear on the status of each child and supporting social workers to remain within timescale on actions
  • Process invoices for the team and raise requisitions on Agresso as required
  • Support the Service Coordinator and team managers by providing and circulating team level statistics as required
  • Support the team manager to effectively track sickness and absence within the team by assisting with timely recording on Agresso
  • Support panels and meetings as directed by the service coordinator, ensuring minutes are circulated promptly
  • Know where all IT kit is for the team and provide information to the Service Coordinator upon request
  • Work with the service coordinator to ensure all new starters receive a local induction as well as a corporate induction
  • Use own initiative to identify actions and activities to support the development of a high functioning team
  • Support the Team Manager and Service Coordinator with any necessary duties as commensurate with the level of the role, including providing cover for the work of other team administrators during annual leave and take on other additional duties, as required

Person specification:

Experience

  • High level administrative skills including experience of diary management
    (Essential):
  • Knowledge and understanding of the services provided by children's social care
    (Essential):
  • Knowledge and understanding of legislation, policy and guidance relating to Children and Young People's service work including Working Together to Safeguard Children 2018
    (Desirable)

Skills and Abilities

  • Demonstrable understanding of appropriate verbal communication skills, including the ability to deal with members of the public and staff in a sensitive and professional manner both over the phone and face to face
    (Essential):
  • Ability to handle sensitive and confidential information appropriately
    (Essential):
  • Good information technology skills to include but not limited to: Mic