Marketing Content Co-ordinator

6 days ago


Woking, Surrey, United Kingdom Acosta Sales & Marketing Full time
Office & Support Co-ordinator – ReachFull TimeTemporary

Acosta Europe is a people business with a progressive approach, we operate as part of one of the largest Sales and Marketing agencies in the world.

We have an exciting opportunity for an Office & Support Co-ordinator to join our UK head office team in a challenging and diverse role.


Job Title :
Office & Support Co-ordinator
Provide administrative support to our leadership team.

You will be responsible for ensuring the smooth running of the office, coordinating with other departments, and planning and executing various events and projects.

You will also act as a personal assistant to the senior managers, handling their schedules, travel arrangements, correspondence, and other tasks as needed.

Additionally, you will manage the intranet and internal communication, creating and updating content, drafting and distributing messages and emails, and maintaining a positive and professional tone.

Office Management / Reception
Manage the office facilities, supplies, and equipment, ensuring that everything is in good working order and stocked up.
Coordinate with vendors, service providers, and building management as needed.

Support the administrative and operational functions of the office, such as scheduling meetings, booking travel, preparing purchase order, and maintaining records.

Assist with various projects and events, such as organizing staff training, corporate hospitality as required.
Plan and organise conferences, meetings, workshops, trainings, and social events, both on-site and off-site.
Assist with new starter office inductions, including creating and printing of ID passes
Manage office car park allocation
Senior Leadership Team Support
Provide high-level administrative support to the executive leadership team
Manage the senior director's diary, appointments, travel arrangements, and expenses
Prepare agendas, reports, presentations, and correspondence for senior directors, and attend meetings to note take, as required
Maintain and update records, databases, and filing systems
Providing general administrative and clerical support to the executive director
Coordinate office engagement events (charity, Christmas, social etc) devising themes, sourcing venues, menus, entertainment, and other details
Produce and edit various forms of internal communication content, such as emails, newsletters, intranet articles, videos, and presentation
Manage the intranet and internal communication, ensuring that the content is accurate, relevant, and engaging.
Draft and distribute messages and emails to the staff, stakeholders, and other audiences, using clear and professional language.
Conduct regular surveys to measure the effectiveness and satisfaction of the internal communication initiatives and identify areas for improvement
Keep abreast of updates to the Company policies and procedures ensuring consistent adherence and compliance
Comply with Health & Safety and General Data Protection Rules and policies (GDPR)
Comply with Health & Safety and General Data Protection Rules and policies (GDPR)
Complete all mandatory training as required
A flexible and adaptable attitude and willingness to travel as needed.
Strong creativity and storytelling skills, with the ability to produce engaging and compelling content
Evidence of building and maintaining strong relationships with senior leadership
Proficient in Microsoft Office applications
Bachelor's Degree or A Level (or equivalent), and GSCE's including English and Mathematics

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