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Team Assistant
3 months ago
AJ Chambers is representing an award-winning City law firm who are actively looking for a Team Assistant to join the Employment team.
You will provide high-quality, comprehensive administrative support to lawyers and PAs within the department and will have at least 2-3 years of experience in previous administration roles within a corporate setting.
Key Responsibilities:
Work to ensure individual support needs for all members of the practice are understood and met.nProvide dedicated assistance to an allocation of lawyers, making sure that their individual needs and requirements are met.nUse effective processes to ensure that all tasks are completed efficiently and within the required timescales.nUse initiative to take responsibility for essential administrative tasks that will assist the wider practice, for example, coordinating expense payments, archiving, arranging photocopying, scanning and maintaining departmental documents, liaising with various business services departments and support teams, as necessary.nBe highly proficient in operating all functions of the printers, including clearing jams, replenishing paper, and replacing the toner.nAssist other members of the team (including PAs, Paralegals, Operations, and the Dispute Resolution Business Development ('BD') team) as required.nDeal with incoming and outgoing post, checking desks for post when allocation is out of the office/working remotely.nEstablish and maintain effective and accurate filing systems.nLiaise with the Records Management/General Office ('GO') department to send off and recall archived filing.nReplenish the stationery cupboards as needed and ensure that all stationery requirements are met, liaising with our Stores team as necessary.nLiaise with GO to arrange couriers as and when they are required.nLiaise with the GO, Facilities and Maintenance departments to progress issues that may arise with regard to the maintenance of the office as necessary.nDiary management, organising of meetings and travel arrangements.nPerform general ad-hoc administration duties including conflict checks and file opening as required and assisting to support departmental BD activities, including maintenance of the BD diary and updating Interaction contacts.
Other Responsibilities:
Approving holiday requestsnBillingnOffice attendance spreadsheet every FridaynTracking inbound and outbound referralsnMaintaining the corporate deals trackernSetting up Pastoral check ins each monthnMaintaining the Employment Pro Bono spreadsheet and attending the committee meetingsnLinkedIn RotanUpdating the HubnResponsible for arranging some department InterviewsnTrainee training, each rotation you will set up the training programme, assist with amending the materials, booking rooms etc and arrange monthly catch ups with the trainee mentor
Personal Specification – Knowledge, Skills & Experience:
A minimum of 2 years of experience in a corporate setting, supporting a team with administrative dutiesnA good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).nInterpersonal skills that will allow for the development of strong working relationships across the practice and wider firm.nConfidence to proactively problem solve and seek assistance should issues arise.nEnjoys working as part of the PA team, working to build relationships within the PA team and offering assistance to help cover busy periods and absences.nAbility to work in a fast-paced team environment while maintaining a high level of performance.nAbility to organise and prioritise workload effectively whilst handling multiple deadlines.nA continued focus on excellent client service.nKeen interest in working in a legal environment.
If you feel you would be suitable please apply directly or contact Jess at AJ ChambersnTeam Assistant – City of London.
