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Junior Administrator
3 months ago
A junior office administrator main aim is to help the Office Manager and Service Operations Manager with all administration tasks, thus ensuring an effective office.
You must be competant with all Microsoft Office packages.Key Responsibilities
- To receive and open all incoming mail, date stamp and distribute to appropriate person
- To distribute PCN's to the relevant driver and follow up, then pass to Office Manager for payment
- To chase all drivers for monthly vehicle inspection forms, and pictures, log and pass all issues to Fleet manager to deal with
- Check Driving licences for all Company car drivers
- Ensure business insurance is up to date of drivers using own vehicles for business use
- Check and order stationery in a timely manner
- Check and order consumables for the main office, ensuring that we do not run out.
- Do weekly Office Health and Safety checks in accordance with the policy and pass all action points to the Office Manager to progress
- Order engineers' uniform as and when required, and keep a note of the stock uniform in the office at all times.
- To receive, and print off all Engineers time sheets on a weekly basis, chase when not received
- To receive, and print off all business Expenses for the business, check that receipts match and pass to MD to sign off
- To check supplier invoices and distribute to the correct team members
- Keep the Diary for the small and large meeting rooms
- Issue out all appraisal paperwork to the relevant people
- Filing for members of the Management team
- Any other duties to be completed as and when required.
