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Pa to Associate Director

3 months ago

Edinburgh, Edinburgh, United Kingdom Royal HaskoningDHV Full time

About Royal HaskoningDHV:

Royal HaskoningDHV has been connecting people for 140 years.

Together, through our expertise and passion, we have helped contribute to a better society and improved people's lives with work under-pinned by our sustainable values and goals.

We are an independent international engineering and project management consultancy, leading the way in sustainable development and innovation.

Royal HaskoningDHV is an Equal Opportunities Employer. We have the clear goal of driving diversity and inclusion across all dimensions.

Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

We recognize that embracing diversity unlocks innovation and creativity and fosters collaboration. We want our employees to reflect the diversity of our communities and the customers we serve

What you will do as Personal Assistant / Team Secretary:

  • To form part of a team to provide PA/secretarial support to the Associate Director and the Maritime Edinburgh team.
  • The individual will be required to maintain the highest standards with regard to respect, integrity and confidentiality.
  • Be a central point of contact and information for the staff in the allocated advisory group.
  • Organise documents (e.g., official letters, proposal documents, covering letters, and proposals) for signature and issue.
  • General office administration (photocopying, filing, archiving, printing, binding etc.)
  • Maintain & update the CRM database.
  • Set up and maintain project document registers.
  • Arrange meetings, including setting up conferences by video or telephone.
  • Maintaining accurate expense records and check credit card statements.
  • Support to the Team
  • Arrange Security Clearances, training courses, climbing kit inspections

Document control:

  • Create the setup of new Projects.
  • Produce File Naming Conventions.
  • Create report templates.
  • Ensure report formatting meets requirements.
  • Tracking reports to maintain confidentiality
  • Reviewing reports and making revisions for accuracy
  • Liaising with project team members to ensure documents meet requirements
  • Issuing, receiving and logging documentation as part of a document control system.

What you bring:

  • Accuracy /Attention to Detail
  • Client Orientation
  • Communications Skills
  • Interpersonal Skills
  • Planning and Organising
  • Problem Solving
  • Relevant secretarial experience
  • Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
  • General secretarial skills
  • Able to take responsibility and initiative
  • Able to maintain confidentiality at all times
  • Excellent written and verbal communication skills
  • Team worker, confident in dealing with people of all levels

What we can offer you:

Ambitious. Exciting. Lively. Collaborative. Dynamic. That's how our colleagues describe our company. Want to contribute to Enhancing Society with your expertise? Be part of an open network where you're connected with the brightest and smartest people and technologies? Join us


You can look forward to growing your career in a dynamic workplace with development opportunities and support on your career path.

We have flexible working models to ensure a balance of family and working life.

Location:
You will be based in Edinburgh and hybrid working is possible.