Commercial Property Legal Secretary

1 week ago

Ashford, Kent, United Kingdom Girlings Solicitors Full time

The Role:

We have a new opportunity for a Legal Secretary to join our fast-paced Commercial Property team in Ashford.

The successful applicant will support the Partner and wider department by providing a full range of secretarial support including arranging appointments, dealing with client queries, audio typing and preparing correspondence and documentation.


The Firm:

Girlings Solicitors is one of Kent's leading law firms, with offices in Canterbury, Ashford, and Herne Bay.

Girlings has been awarded the Law Society's accreditation for Wills and Inheritance Quality (WIQS) and the Conveyancing Quality Scheme (CQS).

The high standard of work undertaken by Girlings has also been recognised by the Legal 500, where five of the Firms departments are ranked:
Commercial Property, Corporate, Banking & Financial/Commercial Law, Employment Law, Family Law and Wills, Tax and Estate Administration. We are a friendly, supportive, and inclusive employer. We nurture a thoroughly welcoming and collaborative work environment, supplemented by numerous social events and networking opportunities.


Applicants will ideally have previous commercial property experience, familiarity with using CRM systems (Partner for Windows would be an advantage) and audio typing using digital dictation.


Duties & Responsibilities:

  • Providing full secretarial support to the department, including dealing with client queries in person and by phone, together with preparation of correspondence and documents by audio typing via the digital dictation system;
  • Filing, photocopying and opening/closing/archiving client files in a timely manner;
  • Assisting with all aspects of commercial sale and purchase transactions including ordering and investigating searches, official copies and Companies House documents, dealing with exchange and completion;
  • Producing documents such as lease extensions, deeds, completion statements and Land Registry forms;
  • Handling Stamp Duty Land Tax requirements including calculations, submissions and payments;
  • Liaising with clients and agents as necessary;
  • Maintaining and coordinating Partner's diary and diary notes and reporting on these as necessary;
  • Regular consideration of client files and liaising with fee earners on any action required;
  • As a member of the secretarial team, answering incoming calls, greeting visitors to Reception, collection/delivery of daily incoming/outgoing post, and any other general office administrative duties as required.

Salary:
Competitive

Job Types:
Full-time, Permanent

Benefits:

  • Health & wellbeing programme
  • Sick pay

Schedule:

  • Monday to Friday

Work Location:
In person

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