R&d Assistant

2 weeks ago

Liverpool, Liverpool, United Kingdom The Walton Centre NHS Foundation Trust Full time

Key responsibilities MAIN TASKS / OVERVIEW OF RESPONSIBILITIES Principal duties & accountability To contribute to the preparation of and to deliver the procurement strategy; this will include: Responsible for stock control, delivery, re-ordering, rotating and replenishment service for an agreed range of fast moving consumables used by customers (in accordance with Trusts procedures).

This work involves lifting, carrying, climbing and a high level of concentration with frequent moderate effort over long periods.

To provide a first check on the quality of the goods received, and to report any obvious damages or discrepancy, in accordance with Trusts procedures.

This process is imperative to ensure credits obtained meet budgetary limits.

To report any discrepancies with the supplier immediately.

To move goods throughout the Trusts sites for most/every shift, move heavy cages, pallets and parcels and move heavy items.

To liaise with suppliers regarding delivery commitments/returns.

Work with departmental clinicians / support staff to ensure the correct equipment, medical consumables and services are available for patient care Action Medical Device Alerts (MDA) to ensure compliance with national instructions relating to equipment / products safety.

To remove/quarantine any items covered by Field Safety Notices (FSN). To accurately record data with regards to areas affected. To ensure that all deliveries are accounted for and receipted within 24 hours of delivery.

To check the accuracy of the supporting documentation of delivered goods, taking full responsibility that this process is done correctly and efficiently.


To ensure that all paperwork is completed correctly by wards/depts and that all paper based records are correctly recorded and maintained.

The Receipt & Distribution Assistant is expected to ensure that individual knowledge, expertise and lessons learned will be shared across all HPL organization(s).

To have a working understanding sufficient to ensure that all requisitions and orders comply with the organization(s) policies.

Provide guidance and support to junior members of the team to enable them to achieve individual and team goals and objectives.

To present the procurement function as a progressive, proactive, responsive and innovative department. Ensure that an effective and efficient procurement service is provided to all end-users. To provide support to organisation(s) with the receipt and distribution of goods in regard to pandemic PPE requirement.

To provide support to the Supply Chain Manager and Logistics Supervisors with the use of Trusts inventory management and procurement systems across all HPL organizations.


To support the department with the implementation of GS1 standards working within an operational sub-group to develop systems and processes which support the delivery of GS1 standards.

To provide operational cover when required to the Materials Management Teams if required.

Physical Skills Knowledge and use of a range of systems is necessary including specialist procurement systems (training provided) There will be a frequent need to concentrate, whilst working within busy locations The post-holder will need to accommodate working with frequent interruptions.

This will require prioritising demands whilst maintaining a professional and caring attitude:
e.g.


telephone or personal visitors, or interruptions which may require the current task to be deferred or modified, in order to deal with an urgent requirement Manual handling and lifting skills required Assist with the physical distribution of goods when necessary Communication and network development The post holder will be required to engage and influence key stakeholders using a variety of communication methods to ensure appropriate, relevant and timely involvement in procurement activity is achieved this may be during Strategy refresh, during work planning periods and as part of routine procurement or project activities.

The post holder must be able to understand and empathise with the requirements of the stakeholders whilst ensuring that the procurement approach is developed and implemented in accordance with the Procurement Strategy and will deliver results that enable safe and personal care to patients.

HPL is committed to collaborative procurement working and the post holder will be required to engage with all organisations to ensure that processes are in place to allow effective information sharing and participation in joint projects and work streams.

The post holder is encouraged to actively seek opportunities for joint working and to facilitate such projects through the most appropriate route to maximise benefits to HPL and the wider NHS economy.

Effective working relationships to be made with colleagues and managers within the Procurement Department To communicate with and assist all customers of the procurement department in a courteous, professional and friendly manner to deliver the required high standards of se

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