Administrator

1 week ago

Reading, Reading, United Kingdom Primark Full time

Job Title:
Administrator

Reports To:
Personal Assistant

Team:
Technology

Location:
Dublin or Reading

Job-Type:
Full Time, Fixed Term

Purpose of the Role:
To provide confidential, professional and proactive administration support to Directors. The administrator is an integral role within the business area and be accountable for an array of administrative tasks.

Duties & Responsibilities:

  • Providing proactive administration support to Directors within relevant business area.
  • Efficient diary management to ensure a controlled and manageable schedule of meetings.
  • Organising internal and external meetings ensuring preparation and circulation of relevant documents in advance.
  • Producing accurate and wellpresented documents, reports and presentations as well as meeting materials such as agendas, minutes/actions, etc.
  • Processing confidential & sensitive information with judgement and tact.
  • Overseeing and booking complex travel arrangements and accommodation requirements for Directors as required. Collating necessary travel documentation.
  • Coordinating logistics for meetings or events such as booking venues, arranging catering services, etc.
  • Point of contact for internal and external queries, responding to queries and relaying information as appropriate on behalf of the Directors.
  • Preparing and collating information for meetings to include agendas, presentations, reports, spread sheets, minutes and ensuring effective distribution and follow up of key actions from the meetings.
  • Manage and maintain electronic filing system.
  • Processing expenses using the Concur system in line with company policies.
  • Conducting research on various topics as requested by Directors to provide necessary information for decisionmaking processes or projects.
  • Assisting in managing budgets by tracking expenses related to travel arrangements or office supplies procurement etc.
  • General administrative duties.
  • Provide coverage for Personal Assistant within business area, where required.
  • Ad hoc projects/tasks as required.

Skills & Experience:

Essential:

  • Be an experienced Administrator with 23 years' experience ideally in a large, fast paced organisation or a smaller organisation where you were the "go to person" in a busy office environment.
  • Trustworthy with a Proven ability to handle confidential information with discretion.
  • Proficient in Microsoft Office Suite.
  • A genuine passion or interest in the retail industry a distinct advantage.
  • Attention to detail and accuracy are essential.
  • Excellent written and spoken communication skills.
  • Strong interpersonal skills.
Personal Attributes

  • Communicates with conviction, using knowledge effectively to influence and gain support.
  • Motivated, energetic and proactive with a positive "can do" attitude.
  • Initiates and builds open and honest relationships and enables others to work effectively together both in and outside the team.
  • Delegates to the right people with the right skills, setting clear expectations and providing timely feedback.
  • Customer focused outlook with a proactive approach to improving customer experience, encouraging others to deal with internal customers' needs and feedback promptly.
  • Explores and considers others' opinions and views and has the ability to respond constructively to challenging views.
  • Excellent attention to detail with the ability to make links between different pieces of information and helps others to interpret and understand it.
  • Evaluates different options and alternatives before making decisions.
  • Views setbacks as opportunities for growth and learning and quickly adapts approaches.
  • Effectively prioritises, staying on top of multiple tasks, delegating where possible considering resources, managing to time whilst flagging risks.
  • Proven ability in managing sensitive matters whilst ensuring all Primark information remains confidential to the business.
  • Operates with a high level of integrity, diplomacy, tact and professionalism.
  • Ability to build relationships with peers across the function and wider business.
  • Demonstrates the Primark values and behaviours in all interactions.

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