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Business Support Officer

3 months ago

Pickering, North Yorkshire, United Kingdom Forestry Commission Full time

Details:

Reference number:

Salary:

- £23,098
Job grade:

  • Administrative Officer
    Contract type:
  • Fixed Term
  • Loan
  • Secondment
    Length of employment:
  • Until September 2024
    Business area:
  • FC
  • Forestry England
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Fulltime
    Number of jobs available:
  • 1Contents
Location

About the job

Benefits:

Things you need to know

Location

  • PickeringAbout the job

Job summary:

What is Forestry England?


Forestry England (FE) looks after the nation's forests with the aim that everyone in England should feel connected to them.

For over 100 years, we have been growing, shaping and caring for over 1,500 of our nation's forests for the benefit and enjoyment of all, for this generation and the next.

We care for more land and trees than any other organisation in England. Shaping landscapes for people, wildlife, and timber.

We have built over 1,800 miles of walking, running and cycling trails, supplying England's largest amount of sustainably sourced timber, and conserving the homes of thousands of plants and animals.


Background to Yorkshire Forest District.


The Yorkshire Forest District Team comprises 74 members of staff responsible for managing the FE estate in Yorkshire Forest District, which covers 21,000ha, most of which is in protected landscapes, with 19,000ha in the National Park and 540ha in the Howardian Hills AONB.

In addition there are 280ha in the Tees Valley and the remainder is largely in the Vale of York.

The estate is predominantly woodland of varied character but also includes extensive tracts of open habitats such as moorland and heath.

These forests receive around 460 thousand visits by the public each year mainly for informal recreation such as walking and cycling.

We also host a number of significant motor sport and other large sporting events.

Job description:

Purpose of the job
This is a key role carrying out various administrative duties within the Business Support Team. The team consists of 8 staff who support business managers, customers, and stakeholders.

We require a team worker who is proactive, and has excellent communication, IT, and time management skills to ensure that we effectively achieve business objectives.


Key Work Areas

  • Play a key role in Finance Business Support, with particular emphasis on supporting our Civil Engineering function, as well as general finance support such as raising purchase orders, recording and processing invoices for payment, in line with Forestry England policy.
  • Fleet support ensuring the maintenance and use of vehicle, machinery and equipment (VME) is accurately managed and monitored across the District. Act as main point of contact for all VME related issues working in conjunction with Forester (VME). This includes monthly checks of fuel report, distribution and reordering of fuel cards, arrange for vehicles to be taken to garage for servicing etc, complete stocktake annually, hold spare vehicle keys.
  • As part of the business support team answer telephone calls, deal with post, book meeting rooms, and general reception enquiries. Provide a back up service for your colleagues in times of absence.
  • Managing shared inboxes in Microsoft Outlook.

Person specification:

Essential Criteria:

  • GCSE Grade C or equivalent in Maths and English
  • Excellent interpersonal and communication skills
  • Strong organisational skills and ability to work within, and add value to a team
  • Evidence of working in an office or teambased environment, and of working with customers and stakeholders

Desirable Criteria:

  • Experience in a Finance support role
  • Full UK Driving Licence

Qualifications:

  • GCSE Grade C or equivalent in Maths and English

Behaviours:
We'll assess you against these behaviours during the selection process:

  • Working Together
  • Developing Self and Others
  • Managing a Quality Service
  • Delivering at Pace

Benefits:

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
Things you need to know

Selection process details:

  • This vacancy is using Success Profiles, and will assess your Behaviours and Experience.
This is a Temporary Appointment until September 2024 with the possibility of extension or permanency but no guarantee.

  • A CV setting out your career history, with key responsibilities and achievements. Please ensure you have provided reasons for any gaps within the last two years.
The initial sift will assess CV and Personal Statement.

Sift and interview dates to be confirmed.

Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.

New entrants are expected to join on the minimum of the pay band.

If successful and transferring from anothe