Court Usher

Details:

Reference number:

Salary:

- £19,932
Job grade:

• Administrative Assistant
• AA
  Contract type:
• Permanent
  Type of role:
• Operational Delivery
  Working pattern:
• Flexible working, Fulltime, Job share, Parttime
  Number of jobs available:
• 2Contents

Location

About the job

Benefits:

Things you need to know

Location

• This position is based at SHEFFIELD COMBINED SHEFFIELD, S3 8PHAbout the job

Job summary:

• Please refer to Job Description
  Job description:

New recruits to the Civil Service joining MoJ are expected to join at the band minimum.

Existing Civil Servants moving at the same grade will retain their existing remuneration package.

Background and key purpose of the role
The Court Usher acts as an essential first point of contact for all the court users involved in hearings. There will be regular contact with the judiciary, assisting the administrative staff with the smooth flow of court work.

You will meet members of the public and their legal representatives; prepare court /hearing rooms, and complete documentation, as well as ensuring the court runs smoothly and efficiently.

You will also carry out some general clerical work as required to support the work of HMCTS.

Although many of the tasks are straightforward, regulated by well-established guidelines and/or detailed instructions, an Usher needs to be prepared to react quickly and professionally to situations, some of which may be unexpected.

You will be comfortable in dealing sensitively and professionally with people from all walks of life; many of whom may be vulnerable and under stress.

Advice and support is readily available and there is little discretion to depart from standard procedures, which may well require you to take a firm stance when those procedures are not understood or welcomed by a court user.

Ushers work within a team with regular management support and are responsible for their own time.

Whilst initially you will be allocated to a specific court or office base, there will be a need for flexibility to work on an ad hoc basis at other courthouses and local HMCTS offices.

Key responsibilities may include:

Administration

• Collecting and delivering files and bundles to the judiciary and clerks ensuring they have the necessary papers
• Providing support to colleagues & judiciary outside of court / hearing times
• General clerical work, including use of computers and Switchboard
• Filling out forms
• Operating recording equipment and maintaining records of recordings of hearings
• Sort and deliver lists of hearings for internal & external notice boards

Correspondence

• Completing standard forms, etc where the information is clearly defined.
• Straightforward drafting such as acknowledgements and receipting, confirmations, court orders, warrants etc.

Post Handling

• Opening, sorting, distributing and dispatching post as required
• Collecting and delivering post from appropriate offices

Monitoring Stock

• Ensuring Court rooms are supplied against requirements for relevant forms and stationary
• Collecting and delivering stationary around the offices

Data Entry and recording

• Resulting, checking accuracy and completeness against guidelines or a proforma, straightforward money handling e.g. issuing jury payments, spending petty cash under instruction.

Operating equipment

• Office and court equipment e.g. computers, fax machines, scanners, photocopiers, switchboards, franking machines, messaging equipment, tape, and video recorders etc.

Handling telephone calls

• Answering standard enquiries and passing messages to others.

Arranging meetings

• Preparing rooms for hearings, tribunals, trials, meetings and clearing the court / hearing room down at the end of the day etc.
• Using electronic diaries

Reception of parties to court

• Including members of the public, judiciary, juries, solicitors and barristers, the police, representatives of external Agencies etc.
• Providing information related to proceedings, escorting court users into and from the building, swearing oaths etc.
• Calling people into court / hearing rooms in priority order, discussing with Court Clerks and Legal Advisers and liaising with the Witness Service as necessary
• Answering face to face enquiries
• Keeping parties informed of changes eg, of courtrooms and hearing times

Other duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Desired Skills
Experience of working in a busy office environment. Ability to use a computer at the level required for the work.

Operational Delivery in HMCTS
This role is part of the Operational Delivery Profession. Operational delivery professionals are the outward face of government, providing essential services to the public in a variety of roles

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