Appointments Administrator

1 week ago


Darlington, Darlington, United Kingdom County Durham & Darlington NHS Foundation Trust Full time

Processing all new patients on Patient Administration Systems where the patient has not attended clinic but need a further appointment.

Consideration needs to be given as to whether a safeguarding issue should be raised for paediatrics or vulnerable patients who have been unable to access their appointment.

Prompt rebooking must take place for all paediatrics and elderly patients within trust guidelines.

Responsible for data quality when updating patient demographics, next of kin, adding referrals, extracting and producing information (including information to patients) in the trust across all of the Patient Administration Systems.

Maintaining information across multiple complex computer systems, including Microsoft packages, shared drives, EPR, E-referral System, and NHS Spine Portal.

Providing support and guidance to GP surgeries, secretaries and consultants on how to use each of the computer systems where necessary.

Managing multiple systems is complex and attention to detail is essential to ensure accuracy. Adhering to Confidentiality and Data Protection Policies is vital.

Deal with sensitive and confidential information in a calm and professional manner adhering to both Internal and National guidelines.

When taking calls, you may have to provide sensitive, confidential and complex information to patients and or their carers often in response to invitations sent by the department.

Appointments must be booked sensitively, with an empathetic manner, reassuring any distressed or confused patients. Highlight appropriate contacts if patients require further medical information which is not in our remit to share.

Treat everyone with respect and dignity. Help patients to overcome any boundaries that may prevent them from attending appointments. Provide information regarding transport, wheelchair availability, portering services and interpreting services. Provide communications in a range of formats including large print or braille.


Liaise with consultants to advise of any issues around slot booking and overbooking of clinics where guidance has not already been provided.

To have a flexible approach to the departments demands and to assist where appropriate in the provision of cover for other colleagues and departments during emergencies, sickness and holidays.



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