Accounts Payable Specialist Hybrid Working

2 weeks ago

London, Greater London, United Kingdom Westfield Full time
Job Description
Key Accountabilities

  • Liaison with other departments on coding of invoices
  • Chasing departments for invoices where necessary
  • Review of coding to ensure policy/guidelines correctly followed/ ensuring consistency of coding between invoices and departments
  • Ensure accuracy of all data entry
  • Liaison with outsource provider on their queries in a timely fashion (note importance of quarter end responses)
  • Reviewing and approving journals prepared by outsource provider within 24 hours
  • Verify authorisation levels and ensure invoices authorised in line with guidelines
  • Review and approve BACS and other payments and document this in accordance with SOX controls
  • Administration of Expense Reporting System - Concur
  • Deal with Intercompany transactions
  • AP Monthly Close, including accruals, prepayments, and Fixed Assets journals.
  • Ensuring smooth operation of the payment process
  • Maintain effective communication with Key stakeholders developing strong and positive relationships.
  • Continually identify or assist with the implementation of process/system improvement initiatives.
  • Reviewing the VAT return
  • Assist the expense manager with preparation for the annual audit
Role Requirements
Skills/Competencies

  • Communication (oral) - ability to communicate well one-to-one and in small groups. Keeps others informed and updated
  • Attention to detail
  • Communication (written) - ability to write clear, precise, and well organised documents
  • Relationship building - establish and maintain good working relationships with internal and external parties
  • Proactivity - ability to use own initiative in starting tasks and solving problems
  • Organisational skills - ability to deliver on tasks and meet deadlines
  • Problem solving skills - ability to analyse a situation and provide a solution with minimal direction
  • Flexibility / Adaptability - ability to cope effectively with complexity and change
  • Prioritisation and attention to detail - must have excellent skills in both of these competencies
  • Team Player - ability to work well in a team as well as on own initiative
  • Analytical skills - ability to understand and provide concise explanation of the information analysed
Experience

  • General Ledger experience essential (Oracle experience advantageous)
  • SAP Concur experience
  • Banking experience (Barclays advantageous)
  • Relevant Experience
  • Intermediate Excel skills including pivot tables and filtering
Qualifications

  • AAT Preferred
  • Minimum 5 years experience #J-18808-Ljbffr

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