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Treasurer

3 months ago

Peterborough, Peterborough, United Kingdom Business & Human Rights Resource Centre Full time
Introduction CRRC is a registered charity (Charity number: with the primary object of supporting refugees and displaced persons in Cambridge and Cambridgeshire. The charity is led by the Board of Trustees of which the Treasurer is an ex-officio member. (The role The Treasurer will hold the CRRC's Trustees to account for the Charity's finances and vision, maintain financial control and ensure we comply with our legal responsibilities as a Registered Charity.

The Treasurer will work with all members of the team to ensure that there is a transparent and clear financial process.

Trustees are expected to understand and accept the legal duties, responsibilities and liabilities of trusteeship and understand their role as a Trustee.

The role is mainly online with occasional in person meetings in Cambridge. The expected hours will vary between 2 to 6 hours per week with a flexible working arrangement. Experience in the charity field is desirable but not essential.
Bank Co-operative Bank. Details are kept on excel spreadsheets.

Financial Reports will be presented to the Board every quarter, setting out the income, expenditure and balance against budget at the end of each quarter.

In addition to providing the Board with an overview of the financial position of CRRC, these reports should help the Board to understand trends and pressures and help the Board to understand how CRRC is using funds to support its objective.

Financial records These are now only kept electronically, using excel spreadsheets. Receipts are from various sources, as standing orders, bank transfers, cheques and through Kindlink, Paypal, CAF and payroll deductions. Gift Aid The treasurer is responsible for making claims for Gift Aid and for keeping Gift Aid forms.
The vast majority are by bank transfer.

Claims for payment are made on an electronic form to the Treasurer, who then sets up a bank transfer which is forwarded to the signatories for approval.

This gives final authorisation for the bank transfer to take place.

The Treasurer must check that the form is correctly filled in and the payment requested is in line with relevant e-mails and overall CRRC policy.

A bank card is used for a limited number of specific payments. These funds use the same bank account, but its transactions are recorded separately.

Annual accounts The Treasurer is responsible for producing annual accounts after the end of the financial year, which runs from 1 July to 30 June.

The Treasurer then passes the approved annual account summary to the relevant Trustee for submission to the Charity Commission.
Financial policy and Procedures. The current treasurer will be training the new treasurer and will remain available to support the new treasurer.

The main reason for the stepping back of the current treasurer is to make time for the current treasurer to drive and oversee important changes and adaptations to facilitate the financial management of CRRC and to be more closely involved in the overall governance of our charity.

CRRC intends to adopt a digital payments system in , in order to streamline the payment process for CRRC's volunteers, budget approvers, bank signatories, and for the Treasurer.

CRRC is also exploring changing the bank account. It is possible that the number of restricted/designated bank accounts may be reduced.