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Personal Assistant to CEO

4 months ago

Broxbourne, Hertfordshire, United Kingdom Talent Staffing Ltd Full time
To provide high level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently.

Key responsibilities

  • To act as a first point of contact dealing with correspondence and phone calls
  • To proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided. Manage the CEO personal matters when required.
  • Plan and organise travel and accommodation when required
  • To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
  • To provide support for senior management meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers, and reports, taking minutes and following up action points.
  • Supporting the Chief Executive to keep the senior management informed about the work of the organisation and their appropriate training and induction.
Complaints Policy and Procedures and develop systems to monitor and record processes.

  • To plan and manage key organisational events, Strategy days, Staff briefings and others as required. Other Duties
  • Develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organisation.
  • Ensure that work is carried out in accordance with, equality aims, policies and procedures.
  • Participate and contribute to organisational/team meetings as required. Job Description
  • Personal Assistant to CEO
  • Provide reports for senior management as required.
  • Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfil their role.