Accounts Assistant

7 days ago

London, Greater London, United Kingdom Belmond Management Full time
At The Cadogan, we are looking for a Finance Assistant to support our day-to-day transactions. Accounts Assistant responsibilities include processing payments, maintaining cost reports and managing invoices.

If you have an accounting background and are interested in procedures like tax management and budget preparation, we'd like to meet you.

Ultimately, you'll help maintain our company's financial health and make sure we use our resources beneficially.

Responsibilities:

Financial

  • To raise any purchase requisitions as and when required
  • Undertake a weekly review to ensure that all Purchase Orders have been "Issued" on the Purchasing system and take action for those that have not.
  • Undertake a weekly review to ensure all uninvoiced purchase orders have had goods receipted against them and take action with the appropriate HOD's for those that have not.
  • Ensure that all Purchase Ledger invoices are matched as appropriate to delivery notes and that invoices are posted onto the purchasing system and submitted for approval in a timely fashion and in the correct financial period.
  • Undertake a weekly review of all invoices that have an unresolved "match exception", liaising with Heads of Department to ensure that issues are resolved in a timely manner.
  • To ensure that all Ad Hoc payment requests and expense claim forms are posted into to the Purchasing system in a timely fashion and in the correct financial period.
  • To review all Settlement Runs for accuracy and completeness and have been processed in accordance with company policy and at the correct time prior to bank submission.
  • To prepare the bank reconciliations and submit for approval by the Hotel Controller on a weekly basis.
  • To liaise with the Finance Director to ensure that all invoices relating to Capital Expenditure are processed and assets logged in accordance with Company Policy.
  • To raise Capital Expenditure Projects in line company policy and track all expenditure to ensure costs remain within budget.
  • To ensure that the all supplier statements are checked at least monthly and all queries are dealt with promptly.
  • To ensure that all changes to the supplier master file in respect of changes of address, changes of bank details etc. are accurate and processed in a timely fashion. To ensure copies of all correspondence is uploaded onto the supplier profile to enable the Finance Director to approve the change.
  • To attend and verify month/quarter end stock takes as appropriate.
  • Process the payroll once a month, ensuring that all staff are paid accurately and at the right time. To produce relevant reports for the management accounts and assist with the control of the wages.
  • To assist with Payroll Year End is processed at the appropriate time and that all relevant submissions are made within the statutory deadlines.
  • To ensure that all Company Policies are adhered to, and to ensure that the Finance Director is made aware of any deficiencies.
  • To ensure that the hotel's Petty Cash is maintained and ensure that all floats are reimbursed as per company policy. To ensure all floats are counted on a monthly basis.
  • Prepare monthly reconciliations
People

  • To react to all customer/supplier requests positively and deal with them appropriately.
  • Promote effective communication within the department by being receptive to issues communicated to you and to ensure that you pass on all relevant communications from colleagues or guests to the appropriate person.
  • Work with other members of the team and respect their problems and pressures
Service and Product

  • Maintain the filing system.

Requirements:

  • To promote the image of Belmond Cadogan as a professional organisation at all times
  • WORKDAY ERP system knowledge will be a plus
  • To attend training to uphold the conditions of the health and safety policies
  • To assist with maintaining the Belmond standards within the Hotel
  • To undertake any reasonable requests made of you by the company including flexibility in hours, location and responsibilities
  • Be willing to help wherever possible and to understand the flexibility required when business levels peak and trough, to deliver the best possible service
  • To ensure that all statutory regulations are observed and that all learning and development complies with these requirements
  • To comply with all security and maintenance measures to ensure the protection of guests and company property
  • To comply with all policies and procedures as written in the employee handbook
  • Work with other members of the team and respect their problems and pressures
  • Must have the right to live and work in the UK

Benefits

  • Benefits:
  • 28 days holiday with increase after 2 years of service
  • Incomparable Company benefits: free room nights in any Belmond hotel in the world, free foot care, free trips on the Day Trains
  • Beekeeping and Gardening teams
  • 50% Food and Beverage discount in any outlet at any Belmond hotel
  • Enhanced Pen

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