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Capital Planning Project Administration Officer

3 months ago

Worcester, Worcestershire, United Kingdom Worcestershire Acute Hospitals NHS Trust Full time

WORCESTERSHIRE ACUTE HOSPITALS NHS TRUST JOB DESCRIPTION

Post Title:
Capital Planning Project Admin Officer Pay Band: 4 Hours: Full time 37.5 hours Contract: Permanent Location / Department: Worcestershire Acute Trust Estates and Facilities Directorate, Capital Planning Team Accountable to: Head of Capital Planning Responsible to:

Capital Planning Project Support Officer Job Purpose:

To provide an efficient administration service, and business support to the Capital Planning Team, collaboratively with managers and other support staff to ensure smooth running of all office based systems.

Support the tracking and reporting of projects, working closely with the relevant support departments (e.g. Finance, Business Intelligence etc.) to ensure accurate reporting.

To raise and track Purchase Orders and DAFs as requested by the Team, ensuring adherence to Trust SFIs and governance procedures Contribute to the continued service improvements of the team and, on occasions, will comment on policies and procedures within the team.


Ensure adequate arrangements are in place to cover duties during annual leave and be a point of contact during colleagues annual leave as and when required.

Undertake preparation of Power point slides, agendas, action notes and minutes. Undertake general photocopying and distribution of papers (physically and virtually). Compose routine correspondence and initiate responses to general enquiries.


Support with electronic diary management and maintain an effective bring forward system to ensure availability of appropriate papers for meetings.

Word process to a high standard from both manuscript and audio for the produce of a range of documents including reports and correspondence.

Coordinate and arrange meetings, events and working groups for the department and trust-wide, booking appropriate venues and hospitality. Understand and be able to navigate (with training) through Trust information systems.

Support with preparing information in the desired format i.e. report, spreadsheets, charts etc.

Support the team with the on the day running of meetings, workshops and training sessions Develop user friendly and effective spreadsheets General Duties:
Work independently and manage own work area within the team. Ensure good professional working relationships with all other agencies, professionals, colleagues and the public who contact the department.

Show a flexible approach in a changing, demanding environment which has an unpredictable workload. Be proficient in using Windows based computer packages in particular Word, Excel, Access, Power Point, Teams and MS Outlook.

Communicate effectively and courteously when receiving complex or sensitive information that comes into the department, where tact and re-assurance is necessary.

Undertake any other duties commensurate with this grade of post in agreement with the relevant line manager.