Document Controller

2 weeks ago

Nottinghamshire, United Kingdom Gallifordtry Full time

Note for Recruitment Agencies:
_

  • We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release._
  • We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable please direct all queries to the relevant Resourcing Partner._

Document Controller - Environment

Mansfield Green Recovery Programme, Severn Trent Water

What you will be doing:

An opportunity has arisen for a Document Controller to join the team at Galliford Try.


You will work specifically on our Mansfield Green Recovery Programme on the Severn Trent AMP 7 programme, where our role is to provide hundreds of Sustainable Urban Drainage solutions across Mansfield Town and within the community areas.

This programme is a new business stream for Galliford Try and is likely to grow substantially in the next Capital Framework Investment period.

You will be based with the programme team in Mansfield, principally at one of 2 hubs, the Pre-Construction Office in Mansfield Civic Centre, and the Construction Site Offices at Mansfield STW.


As a Document Controller you will provide a support service to our project teams by ensuring that project design information / documentation is captured and stored in a methodical manner within Viewpoint for Projects (Our Common Data Environment (CDE)) for ease of retrieval.

You will also support the project teams by coordinating the submission of project data to our Clients CDE, Asite.

The role will require close working relationships with the Project Delivery & Design Teams as well as the Supply Chain to ensure all documentation is stored and shared correctly and complies with the Client's naming convention.


  • Ensure system aligns with our BMS.
  • Drive Information Management (IM) Compliance within your project(s)
  • Engage / Liaise with H&S / Quality Teams regularly, i.e. Monthly.
  • Attend design team meetings to ensure compliance within the systems are met.
  • Ensure company and project information management protocols/procedures are followed, including the IMP and BEP.
  • Create and ensure all registers are up to date and completed correctly prior to internal and external auditing
  • Ensure that change control of revision status is recorded, easily traceable and identified within the company systems.
  • Ensure that latest revision of live design documentation is available and distributed to relevant discipline role within the systems.
  • Ensure all design information is controlled and maintained in a methodical manner and issued within set timescales.
  • Issue reports to internal / external parties when required.
  • Ensure consultants and subcontractors are invited into our system(s) and attend a training day.
  • Daily Report issued on New / Revised information to site team.
  • Monthly system reports on Security Group, System usage etc.
  • Contribute to Continuous improvement of the system(s).
  • Attend a site awareness training day.
  • Any other reasonable tasks as directed by your Line Manager

About You:

  • Main Contractor experience is desired.
  • Some knowledge and understanding of the Document Control process at operational level.
  • Some knowledge and experience of using Viewpoint for Projects and Field View at operational level is desired.
  • Ability to prioritise workload when managing multiple contracts / tasks
  • Ability to work accurately under pressure to meet project targets and deadlines
  • Excellent verbal and written communication skills.
  • A highly organised approach to work.
  • Excellent attention to detail and commitment to accuracy.
  • Excellent communication skills with the ability to work and communicate with all members of the site team and the wider team if required.
  • Aptitude to learn new software and technology tools quickly.
  • Aware of individual Health and Safety responsibilities and adheres to company health and safety policy and procedures.
  • Able to demonstrate alignment and work in line with the Galliford Try values
  • Excellence, Passion, Integrity and Collaboration

What We Can Offer in Return:

With an impressive order book of over £3.2 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals.

You will be joining diverse teams working at a high professional level with exceptional levels of commitment.

With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you.


We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our appren

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