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Facilities Administrator
3 months ago
Here at Rainbows Hospice, we have a unique opportunity within our Estates and Facilities Team. We are seeking a highly organised and detail-oriented individual to join our team as a Facilities Administrator.
In this position, you will play a key role in ensuring the smooth and efficient execution of our daily operations.
This role will suit an experienced and methodical administrator with experience of managing their own workload and working to deadlines.
This role is 30 hours a week, working 4 days a week between Monday-Friday. The role is predominantly based at our Hospice in Loughborough however, on occasion you may need to travel to other sites across the Midlands, including our retail stores.
Working alongside the Estates and Facilities team, you will provide a range of administrative support to the Health, Safety and Support activities within the organisation.
Key Responsibilities:
- General administration for the Estates and Facilities team.
- Manage and maintain the risk register, health and safety database, and to assist with reporting on Health & Safety (H&S) accidents/incidents.
- Manage and maintain documentation including policies and procedures, scheduling audits in line with time frames, and supporting remedial/follow up administration.
- Attend meetings, producing agendas, minutes and any relevant documentation.
- Update, develop and maintain the preferred contractors register, and to assist with induction documents and with ongoing review of contracts and suppliers.
Skills required for success:
- Proven administration experience, working in a fastpaced environment.
- Ability to pen, review and audit policies and procedures.
- Highly organised and methodical, with outstanding attention to detail.
- Excellent IT skills with a knowledge of Database, Word, Excel and PowerPoint.
It would also be desirable for you to have health and safety experience or have the willingness to undergo training in this sector.