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Operations Administrator

3 months ago

Livingston, West Lothian, United Kingdom Escape Recruitment Serv Ltd Full time

Based: Livingston (on site)

Escape Recruitment Services Commercial Division are currently recruiting for our client, a successful company based in Livingston that continue to enjoy progressive growth.

In order to support their future plans, they are looking to recruit an experienced Operations Administrator on a permanent basis. This will be a busy, hands-on and varied role.

Responsibilities Include

  • Working cross functionally, providing administration support to the Management Team, Senior Leadership, Human Resources and a number of key departments across the business.
  • First point of contact for telephone enquires, emails and website queries.
  • Book UK and international travel, accommodation, car hire and arrange visas.
  • Arrange meetings, ensuring facilities are available such as equipment, refreshments etc.
  • Attend internal meetings including note taking and distribution.
  • Organise on site visitors including arranging transport to and from site etc as required.
  • Provide HR admin support including updating trackers and databases such as recording new hires, leavers, staff holidays and absences etc.
  • Maintain and manage HR electronic and manual personnel files.
  • Produce reports including for Management, HR etc.
  • Point of contact for general admin support for Management and Leadership team.
  • Process staff expanses.
  • Order office supplies.
  • Point of contact for office equipment.
  • Provide support on ad-hoc projects as required.

Experience Required

  • Strong administration experience, comfortable working in a varied administration role.
  • Previous experience of dealing with confidential information, able to keep confidentially at all times.
  • Confident IT skills, this should include Microsoft Outlook, Word (including mail merges) and Excel.
  • Extremely organised, planned and able to continually re-prioritise and problem solve depending on the needs of the team and deadlines.
  • Well developed communication skills, this should include both written and verbal skills.
  • Confident dealing with internal and external customers including senior level Stakeholders.