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Junior Administrative Assistant
7 days ago
Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.
Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle.
To ensure a viable, efficient, and reliable energy future for all
Job Description
Assystem Energy & Infrastructure are recruiting for a
Junior
Administrative Assistant to work at our customers site in Derby on a contract basis.nThe primary objective of the administrative assistant is to support the completion process by efficiently managing and organising construction-related documents.
nRole details:
nJob title:
Junior Administrative AssistantnContract length: 9-12 MonthsnLocation: DerbynContract type: PAYE via Umbrella solutionnKey responsibilities include but are not limited to:nResponsibilities:nDocument Scanning and Filing:nScan physical documents (such as lifetime quality records, O&M manuals and other documentation required for Completion) into digital formats.nOrganise scanned files in a logical and easily accessible manner.
nData Entry and Record-Keeping:
nEnter relevant data from documents Microsoft Excel spreadsheets.nUpdate completion status, deadlines, and other relevant information.nEnsure accuracy and consistency in data entry.
nCommunication and Coordination:
nCollaborate with project managers, engineers, and other team members.nCommunicate any discrepancies or missing information related to documents.nCoordinate with external stakeholders (vendors, subcontractors, etc.) as needed.
nQuality Control:
nReview scanned documents for legibility and completeness.nIdentify any errors or inconsistencies and rectify them promptly.nMaintain high standards of quality in document management.
nRequirements:
nProficiency in using office software (Microsoft Office, Sharepoint, etc.).nSupply IT equipment.nWould need to be site-based.nStrong organisational skills and attention to detail.nAbility to work independently and meet deadlines.nFamiliarity with construction terminology and processes (preferred but not mandatory).nExperience working for Rolls Royce (preferred but not mandatory)nReporting:nThe administrative assistant will report directly to the Contracts Manager.
QualificationsRequirements:
nProficiency in using office software (Microsoft Office, Sharepoint, etc.).nSupply IT equipment.nWould need to be site-based.nStrong organisational skills and attention to detail.nAbility to work independently and meet deadlines.nFamiliarity with construction terminology and processes (preferred but not mandatory).nExperience working for Rolls Royce (preferred but not mandatory)nReporting:nThe administrative assistant will report directly to the Contracts Manager.
Additional Information
We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company.
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