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Business Support Administrator

3 months ago

Aberdeen, Aberdeen City, United Kingdom Simpson Booth Ltd Full time

Purpose of Role:

  • The role is to ensure effective and efficient administrative support is provided to all functions/departments at a high standard

Areas of Accountability, Responsibility and Competence:

  • Proficient/strong knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook. Capable in creating, supporting, and maintaining large Excel and Visio files.
  • Always provide confidential administrative support
  • Strong written and oral communication skills to effectively interact with stakeholders at all levels in the organization.
  • Attend regular Function meetings and support members of the wider Business Support team when required and work closely together to ensure that appropriate support is in place across the Business and delivery needs are met.
  • Collate/Coordinate all documentation, reports, presentations to a high standard and accurately prior to issue.
  • Organise and coordinate meetings, village halls on behalf of IS Leadership Team and manage multiple calendars. Responsible for issuing invitations, preparation of agendas and preread material in advance. Book meeting rooms, support setting up virtual meetings or teleconferences, minutetaking, action tracking and manage timely followups accordingly.
  • Support booking travel, accommodation and offsite meetings/events in accordance with the Business Travel and Expense Procedure. All costs and travel must be recorded.
  • Act as a focal point to support the function/departments with timewriting, expenses, and all other administration queries.
  • Ability to raise purchase requests in SAP, raise and reconcile expenses accurately and support with other finance activities as required
  • Work in conjunction with the Business Support team to coordinate all PPE orders, stationery orders and ensure sufficient stock levels are in place and recorded
  • Coordinate and support the IS joiner, mover and leaver process. Work closely with other functions to ensure that all appropriate equipment, desk management are in place to support your functions and accurately recorded all internal moves.
  • Proactively identify opportunities to improve day to day processes and operations. Anticipate requirements and provide timely solutions.
  • Any other reasonable duty as per instruction by your manager

Critical Skills, Qualifications, Experience, etc
:

  • Demonstrable previous experience in similar role within UK oil and gas sector preferred
  • Proficient/strong knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook. Knowledge level dependent on specific role
  • Should be performance focussed with commercial mindset, agility and a focus on delivery and performance
  • Must have the highest level of ethics, good judgment and common sense
  • Must thrive in challenging situations but can maintain a positive, proactive attitude
  • Willing to lead, integrate across functions and problem solve
  • Confident in engagement with senior management
  • Solid communication and relationship building skills with ability to form strong and trusting working relationships with a wide range of stakeholders

Benefits:

  • Life insurance
  • Private medical insurance

Schedule:

  • Monday to Friday

Work Location:
In person