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Facilities Administrator

3 months ago

Loughborough, Leicestershire, United Kingdom Rainbows Children's Hospice Full time
We have an exciting opportunity at Rainbows to work within the Estates and Facilities Team as a Facilities Administrator.

This role is 30 hours a week, working 4 days a week between Monday-Friday.


Working alongside the Head of Estates and Facilities, you will provide a range of administrative support to the Health, Safety and Support activities within the organisation.

You will assist the team with co-ordinating and maintaining effective safety programs and to generate and maintain auditable documentation.

Key Responsibilities:
- manage and maintain the risk register, health and safety database, and to assist with reporting on Health & Safety (H&S) accidents/incidents
- manage and maintain documentation including policies and procedures, scheduling audits in line with time frames, and supporting remedial/follow up administration
- attend meetings, producing agendas, minutes and any relevant documentation
- update, develop and maintain the preferred contractors register, and to assist with induction documents and with ongoing review of contracts and suppliers

Skills required for success:

  • Proven administration experience, working in a fastpaced environment
  • Ability to pen, review and audit policies and procedures
  • Highly organised and methodical, with outstanding attention to detail
  • Excellent IT skills with a knowledge of Database, Word, Excel and PowerPoint


It would also be desirable for you to have health and safety experience or have the willingness to undergo training in this sector.


Whilst some home working may be possible, the role is predominantly based at our Hospice in Loughborough with some travel to other sites across the county.