Clerk to Governors
Port Regis is one of the country's leading co-educational day and boarding schools for children aged two to thirteen.

A school in which tradition and innovation have gone hand in hand for more than a century, we provide a thoughtful, rounded education that enables children to thrive.

This education goes well beyond our beautiful buildings and outstanding facilities - it is rooted in our culture and values.

We seek a Clerk to Governors to join us from September 2023.

Role profile
Port Regis' Governing Body, known as the Council of Management, consists of 14 Governors. It has 5 Committees reporting to it, each with its own Chair - Education, Wellbeing, Governance, Finance and Communications.

The primary purpose of the role of the Clerk is to:

• Coordinate and administer the Governing Body's operations.
• Advise and support the Chair of Governors, the Chairs of the Governing Body's Committees, the Head and the Bursar.
• Liaise with Governors, key staff and advisors.
• Monitor compliance with all relevant statutory and charity law requirements and best practice.
• Act as Company Secretary and undertake all necessary Charity Commission administration.
• Foster close and supportive working relationships between the Governors, Head, Bursar and Senior Leadership Team.

This role is supported by an Assistant Clerk to Governors who assists with a wide range of administrative aspects of the role.

Hours of Work
The role is term time only (32 weeks a year).

The hours of work will vary from week to week but on average, the Clerk to Governors role equates to two days a week.

Remuneration and Benefits

• Competitive salary, pension and holiday benefits.
• An employee assistance programme with extensive support in relation to wellbeing and wellness, finance and legal, work and personal issues, as well as a wide range of rewards and discounts.
• Complimentary use of the School's staff gym and Sports Centre.
• Delicious meals in our Dining Hall when working in school.
• To join a delightful team and exceptional working environment.

Reports to:
Chair of Governors

Ensuring that governance is carried out in accordance with the School's Articles of Association with particular reference to:

• Size & membership of the governing body.
• Retirement of existing governors & appointment of new governors.
• Regularity of meetings.
• Maintaining a record of attendance at meetings.
• Ensuring the appointment of officeholders.
• Ensuring that decisions are made, and recorded, in accordance with governing protocols.
• Ensuring that the Articles of Association meet the needs of the School and advising the

Governing Body of appropriate or necessary amendments.

Preparing, reviewing and updating additional governance protocols:

• Identification of Committees and Working Groups.
• Ensuring that the Terms of Reference for the Governing Body and its Committees and

Working Groups are reviewed annually and kept up to date in accordance with best practice and the School's requirements.

• Recording membership & Chairship of Committees & Working Groups.
• Ensuring appropriate reporting structures from the Committees to the full Governing Body.
• Ensuring that clear rules exist to determine the decisionmaking authority for Committees etc.

Ensuring for all new governors, on behalf of the Chair of Governors:

• The necessary staffing / safer recruitment checks (in conjunction with the School's HR team).
• Registration with Companies House as a director and the Charities Commission as a trustee.
• Completion of appointment letter and declaration of responsibilities and all relevant forms

(Declaration of Interests, HMRC Fit & Proper Person, Trustee Eligibility Declaration).

• Induction and training of new governors.
• Organising agreed and appropriate training for all governors and recording such training.
• Ensuring that all governors are aware of their statutory responsibilities, especially their responsibility for the safeguarding of all pupils at the school. Arranging regular training and updating for governors in these areas.
• Ensuring that the systems through which School's Senior Leadership Team report to governors are fully robust and effective in helping governors to fulfil their statutory responsibilities.
• In addition to matters of statutory compliance, ensuring compliance with Charity Commission &

Companies House requirements.

• Maintaining the School's Register of Directors and Declarations of Interest.
• Overseeing the storage of all key governance documents on Microsoft Teams and updating as required.
• Ensuring and administering an annual review of all key policies by Governors.
• Annually reviewing and keeping up to date as required by best practice all key governance documents including the Governors' Code of Conduct, Declarations of Interest etc.
• Keeping up to date with, and sharing as appropriate with the Governing Body, all rel

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