HRmis Administrator

Main Purpose
Responsible for the management/maintenance and development of the HR database, PS Enterprise (PSE), including security/administration of the system; data management and provision of KPIs and management information, using HR Analyser and Impromptu reporting tools; employee record holding; data capture and input in line with GDPR and SWR's company policies and procedure

Principal Accountabilities

• To maintain the PSE database and Impromptu effectively, ensuring its integrity and acting within the general data protection regulations.
• Accountability for checking that information is recorded accurately within the HR system for payroll, audit, data integrity and management reporting purposes.
• Maintain HR system and reporting user access records.
• Provide data analysis and produce key performance indicators in accordance with ongoing and adhoc business needs.
• To provide support, training and associated documentation where appropriate to outbased PSE and Impromptu users.
• To ensure that the HR and payroll records held within PSE are up to date and accurate; data capture, record holding and input.
• Provision of timely and accurate information from Impromptu to all levels of the Organisation.
• Implementation of changes to the system as a result of restructuring and changes to SWR policies and upgrades of the system.
• Responsibility for ensuring the production and update of the standard weekly and period end reports/information, ensuring timely and accurate completion and distribution to agreed timetables.
• The development and creation of adhoc reports from all parts of the PSE system, utilising the Impromptu reporting tool.
• To maintain identified integrity checks ensuring that all information within the PSE database is accurate and consistent.
• Ensuring all staff changes are processed in an accurate and timely manner onto the PSE System ensuring that deadlines are met, and all changes are completed in accordance with restructured and nonrestructured conditions of service.
• The maintenance of job information within the PSE System, to include the creation of new jobs, amendment and deletion of existing jobs and changes to establishments/headcounts ensuring that all such changes are properly authorised and systems are in place and integrity checks are utilised to monitor such changes.
• The maintenance of cost centre amendments and reorganisation changes ensuring that all such changes are properly authorised and systems in place and integrity checks are utilised to monitor such changes. Also carry out comparisons with the SAP database.
• Responsibility for updating changes to holiday plans as and when employees change from nonrestructured to restructured positions and vice versa; ensuring entitlements are updated as appropriate.
• To manage and provide the final resolution for an annual leave and compensatory leave queries as advised by the business and to communicate actions to all relevant parties. All queries to be resolved within 4 weeks of receipt.
• To maintain regular reporting statistics per period.
• Occasional liaison with management in resolving queries, responding to requests for information and providing regular management reporting.
• Liaison with external suppliers in relation to management of problem reporting following recognised processes and procedures.
• Maintenance of end of year leave records to ensure that correct data is held within the PSE database.
• To ensure compliance with GDPR and SWR's company policies and procedures.
• To provide cover and assist with adhoc requests for information or any project work as directed by the Management Information & Services Manager.

Minimum Requirements

• GCSE Maths and English Grade A-C or 4
• Proven experience of working in a fast paced and challenging office environment
• Previous experience of working in a HR team would be an advantage.
• Possess a flexible approach in ensuring customer needs are met.
• Demonstrate strong time management, communication and interpersonal skills.
• Conscientious with an attention to detail particularly in relation to producing reports and data in a variety of context.
• Experience of PS Enterprise (PSE) and IBM Cognos Impromptu, along with IT packages including Microsoft Word, Excel and PowerPoint.
• Must demonstrate a willingness to learn new systems, skills and behaviours and to acquire job related formal qualifications as

Working Pattern
Working an average of 37 hours per week.

Monday - Friday, standard office hours

Applicants who require a visa, must have at least 6 months remaining at the time of their appointment.

In return we offer a competitive salary and a variety of valuable benefits including free duty and leisure travel on SWR services for employee, free leisure travel for spouse/partner and dependants (criteria dependant), 75% discount on many other train operating companies, a range of retail benefits and an excellent pension scheme.

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