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Team Administrator

3 months ago

Camden Area, Greater London, United Kingdom Owen Reed Full time
We are looking to recruit a professional Team Administrator to join a top law firm in London. The Team Administrator will report to the Secretarial Manager.

nJob Type:

Full-time, PermanentnOverview of Role:nProvide effective and high-quality administrative support through delegation from the Secretarial Co-ordinator, Secretaries, and fee-earners that appropriately meets the requirements of the team.

Support the team/office with regular and ad hoc administrative tasks and other secretarial tasks.

nThe Role & TeamnWhat Will You Do:
nDiary and Contact ManagementnArrange the booking of:nConference roomsnVideo conference facilitiesnTaxisnRefreshmentsnRestaurantsnLiaise with meeting attendees, both internal and external

nOrganize travel arrangements including:
nBooking and confirmation of reservationsnFlightsnHotelsnCar transfersnOrdering currencynExpense claimsnProducing detailed itineraries.

nPreparation of Key Documents and CorrespondencenAssist with simple typing tasks including:
nDigital dictationnCopy typingnHandwritten amendments.nUse the firm's house style and proofread all work to ensure accuracy and consistency.

nAssist in preparing:


nAgendasnPresentationsnMeeting papersnRegularly update fee earners' CVs and coordinate CV sourcing for pitches.nProject/Matter SupportnAssist Secretarial Co-ordinator, Secretaries, and Paralegals with internal project or matter-related ad-hoc duties.


nDuties may include:


nUploading files to deal rooms and SharePointnPrinting, filing, and archivingnCouriering files and bundlesnSupporting ad-hoc administrative tasks.nAdministrative TasksnPerform day-to-day administrative tasks such as:nPhotocopyingnScanningnDelegating tasks when necessary.nManage new client matter opening and related tasks.nOrganize document management, including closing files and archiving.nHandle travel invoices and expense claims.nSubmit invoices for payment and monitor progress.nPrepare WIP reports and assist with time recording.nSupport fee-earners with maintenance of InterAction.nAssist with event management and routine administrative tasks.


nWhat We're Looking FornEducation / Qualifications / Experience:
nSome office experience desirable, although training will be provided

nGeneral Skills:
nClient service orientated approachnProven working understanding of teamworknProblem-solving skillsnStrong computer skills, specifically in relation to MS OfficenGood communication skillsnStrong spelling and grammarnSelf-management and excellent organizational skillsnAccountability and professionalismnAttention to detail and discretion with confidential informationnAbility to work effectively as part of a diverse and inclusive teamnAbility to touch type quickly and accuratelynCreative and forward-thinking approach to tasksn

Other Requirements:
nFlexibility with working hoursnAwareness of and adherence to the firm's policies and values