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Exams Officer
3 months ago
Job Title: Exams Officer
Location: Macclesfield
Salary: Competitive.
Job Type: Permanent, Full Time (8:30am to 5:00pm Monday to Friday)
Closing Date: 9am on Friday 21st June 2024
Interview Dates: Thursday 24th June 2024
The Role:
We are seeking a committed full time Exams Officer who is responsible for undertaking the efficient and effective organisation of the school's examination processes (external & internal) across the Senior Divisions from September 2024.
Main Responsibilities:
Examination Policies:
- Preparation of documents required by examination authorities, for approval by Senior Management
Estimated Entries/Entries:
- Liaise with Heads of Department to provide appropriate numbers of candidates to be entered for various specifications with the different exam boards
- Obtain lists of candidates from Heads of Department to be entered for examinations.
- Submission of entry information to examination boards electronically
- Send out examination timetables to the students and parents
NEA (Non-Examined Assessment) Administration:
- Liaise with Heads of Departments to enter and submit NEA marks and process paperwork relating to coursework to ensure that information is sent to the exam boards by the stated deadlines
Management of Centre Access to Exam Boards websites:
- Process requests from teaching staff for access to exam board resources online
Access Arrangements/ Special Consideration:
- Liaise with Head of Learning Support to compile lists of students who require Access Arrangements in exams and submit this information to the relevant exam board online
- Work with the Learning Support Team to ensure all paperwork is completed for students with Access Arrangements to comply with JCQ regulations
- Process applications for special consideration for students whose performance in the examinations is affected by unforeseen events (eg. Illness, domestic problems), during and after the exams
- Maintenance of records for inspection by authorities if required
Management of Invigilation Team:
- Arrange invigilation, including recruitment, briefing and training invigilators in school procedures
Timetabling:
- Check candidate statements of entry produced by exam boards and prepare student examination timetables
- Issue exam timetables to pupils and deal with queries, liaising with parents and pupils and dealing with issues
Running of Examinations:
- Managing the daily running of external exams and mock exams
- Access Arrangement Briefing- issue instructions, written and verbal, to students
- Liaise with examination boards to keep them informed of changes/developments and inform staff and pupils affected.
- Receive, check and store securely exam resources in line with exam board standards.
- Where necessary, deal with JCQ inspectors and present any necessary documentation to them.
Results:
- Assist in the distribution of results on both A Level and GCSE results days
- Support the post-results procedure for staff and pupils and process all EAR requests.
Salary and Conditions:
The hours of work are 8:30am to 5:00pm Monday to Friday with a one-hour unpaid lunch break. However, some flexibility will be required, particularly during exam season. It is a position that is worked during term time plus some additional weeks outside of term time. The salary will depend on relevant experience and qualifications. A contributory pension scheme including life assurance is available.
Children of members of staff, subject to passing the entrance exam and the availability of places, may be educated at King's with a substantial discount from the Junior Department to the Senior Divisions. We are a non-smoking establishment and an equal opportunities employer. We value diversity among pupils and staff and encourage applications from all individuals regardless of age, disability, sex, gender reassignment, sexual orientation, race, religion or belief and marriage and civil partnerships.
Potential applicants are urged to read our 'Staff Benefits Booklet', which details further employee benefits and seeks to explain why King's is such a wonderful place to work. It can be found here.
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Extra Information:
Thank you for your application and for your interest in the King's School. We regret that we can only write to those candidates short-listed for interview. If you have not heard from us within two weeks of the closing date, please assume that your application has been unsuccessful.
Please click on the APPLY button to be re-directed to our Careers page, to complete our online application form.
Candidates with previous job titles and experience of: Exams Coordinator, Examinations Coordinator, Examinations Administrator, Exam Officer, Support Administrator, Examinations Officer, Exams Admin, Office Administrator, Office Assistant, Exam Assistant, College Administrator, Office Assistant, School Administrator may also be considered for this role.
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