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Administrator
3 months ago
About The Cambridge Maths School
Our school is seeking an enthusiastic Administrator to join our team on a part-time basis. We're looking for someone who is confident, organised, and ready to take on any challenge. This is an exciting opportunity to make a real impact in the lives of our students.
Post:
Administrator
Responsible to:
Head of School, Business and Administrative Manager
Salary:
Encapsulating Scale 4 Point 7-11 FTE
Working Pattern:
Term time only, 20 hours per week, Monday to Friday 10:00-14:00 (times are negotiable)
The primary purpose of the role
You will be a member of our administration support team, as a key member and 'front of house' of a school for students.
The administration team at The Cambridge Maths School will be passionate about inclusion and providing high-quality environments and provision to allow students to thrive with us and beyond.
A professional service, attention to detail, warm and welcoming, good sense of humour, resilience and ability to start each day fresh will be an integral part of school practice.
As an administrator, you will play an integral part in promoting our mission of enabling the self through your part in providing a warm, welcoming and nurturing reception space.
Shaping the Future and Strengthening the Community
∞ Ensure that CMS's vision is clearly articulated, shared, understood and acted upon effectively by all within the school
∞ Demonstrate CMS's vision and values in everyday work and practice and motivate and work with others to create a shared collaborative culture and positive climate
∞ Ensure creativity, innovation and the use of appropriate new technologies to achieve excellence
∞ Promote and facilitate family participation in school life.
∞ Provide support for school events.
Main responsibilities
∞ Model effective learning and positive social interactions for our students
∞ To assist with the smooth running of the office
∞ Carry out general office duties - e.g. writing letters
∞ Greeting visitors, ensuring a professional 'front of house' service to students, parents and visitors
∞ To help ensure there is an effective reception service for the school during opening hours
∞ Ensuring all visitors are signed in and out of the building, and have had the appropriate safeguarding checks completed and met by the relevant member of staff
∞ Support with attendance monitoring and locating pupils where necessary
∞ Helping to operate the school's main switchboard, transferring calls, or taking and delivering messages to staff as appropriate
∞ Receiving incoming mail and distrusting to the correct staff members. Stamping/franking and posting of outgoing mail.
∞ Keep all student records on SIMS up to date - addresses, contact details, medical information etc.
∞ Order stationary as required
∞ Keeping the school diary up to date
∞ Check and sign for deliveries and inform the relevant member of staff of their arrival. Ensuring the collection of these deliveries as soon as possible to ensure the reception area is kept clear at all times.
∞ Ensuring visitors are provided with refreshments, as and when directed by SLT.
∞ Attend to students who are feeling unwell and make arrangements with parents to collect unwell students
Supporting the administration team
∞ Respond to enquiries, ensuring all matters are dealt with appropriately and promptly.
∞ Undertake support activities as required, e.g. collating resources, photocopying, mounting displays, filing etc
∞ Assisting with administrative tasks, e.g. giving out holiday forms, collecting, recording and passing on money and reply slips.
∞ Undertake student record keeping as requested.
∞ Assist with inputting new starter information into SIMS
∞ Send out messages to parents via our home/school communication method
∞ Assist in preparation for open days and parent days
∞ Updating line manager of all absences for teaching and support staff on a daily basis and providing reasons for this absence
∞ Under the guidance of the Business and Administrative Manager, manage and organise the school environment efficiently and effectively to ensure that it meets the needs of the pupils and all health and safety regulations.
∞ Attend training as provided and support the implementation of agreed initiatives and changes.
∞ Provide administrative support to management, as required
∞ Assist the school office with general duties, as required
∞ Act in accordance with GDPR at all times
∞ Adhere to ELA's privacy notice and ensure private and confidential data is kept secure and disposed of in an appropriate manner.
Developing Self and Working with Others
∞ Treat people fairly, equitably and with dignity and respect to create and maintain a positive trusting culture that
