Personal Assistant

2 weeks ago


Stockport, Stockport, United Kingdom UK Biobank Full time
UK Biobank have an exciting opportunity for
Personal Assistant (PA) join our team.

Location:
Cheadle Health, Stockport

Salary:
£24'750 to £27'500 per annum depending upon experience

Contract Type:
Permanent

Working hours: 35 hours, Mon-Fri (flexible hybrid working)

About Us:


UK Biobank are seeking to hire an experienced Personal Assistant P.A to join our team based in Cheadle Heath, Stockport.

We're a leading life sciences 'not for profit' who provide data to researchers across the world to enable scientific discoveries thatimprove human health.

Having recently renewed our funding for the next 5 years, this is an exciting opportunity for you to join our organisation and support growth in the size and complexity of a number of ground breaking projects we are delivering.


Personal Assistant - The Role:


The position is providing high level, confidential and comprehensive secretarial and administrative service in support of the work of the Executive Management Team.

The post holder will work at the direction of the Executive Assistant and as closely withthe wider Executive Management Team.


Personal Assistant - Key Responsibilities:

  • Providing general administrative support, working closely with the EMT's Executive Assistant

Support the EMT's Executive Assistant in:

  • Arranging meetings involving internal and external stakeholders, often involving individuals at the highest levels of seniority. This includes researching and booking venues and organising catering
  • Organising travel arrangements as required
  • Assisting with the coordination and running of national and international events and meetings
  • Developing and maintaining datasets (e.g. contacts, distribution list, procedures ). These must be uptodate and accurate at all times
  • Preparing and distributing meeting agendas and materials including confidential meeting papers
  • Preparing documents, reports, using word processing, spreadsheet, and database
  • Attending meetings and taking minutes as required
  • Filing and retrieving corporate records, documents, and reports
  • Preparing and reconciling expenses records
  • Working closely with the Executives to develop unique working habits/preferences for each Executive
  • Coordinating work with other staff/departments as needed
  • Developing and maintaining effective working relationships with internal and external stakeholders
  • Other administrative duties as nominated by the Executive Assistant
  • Act as a primary point of contact and provide cover in the absence of the Executive Assistant

Personal Assistant - You:

Essential criteria:

  • Confident and good working knowledge of MS Suite
  • Experience of handling sensitive/confidential information
  • Ability to prioritise tasks / time management
  • Good business written and communication skills
  • Attention to details
  • GCSE Maths and English or equivalent

Desirable criteria:

  • Experience in general administration working on Executive level
  • Experience working with Board level stakeholders
  • Minutes taking

Personal Assistant - Benefits:

  • 26 days annual leave (which increases with length of service) + bank holidays (including Christmas closure)
  • Holiday buy scheme (buy up to 1 week of additional leave per year)
  • A paid day off for your birthday (in addition to annual leave)
  • Flexible (hybrid) working, including modern offices in Stockport
  • Onsite canteen
  • Free lunch (£5 discount per day on orders in the onsite canteen)
  • Free gym onsite
  • Free parking
  • USS Pension Scheme which is a 'hybrid' defined benefit/defined contribution scheme (9.8 % Employee Contribution, 21.6% Employer Contribution)
  • Enhanced family leave (available from day 1 of employment)
  • Employee discounts portal
  • Life Assurance cover
  • 20% discount at EE


Our passion for diversity and equality means creating a work environment for all employees that is welcoming, respectful, engaging, and enriched with opportunities for personal and professional development.


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