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Senior Event Coordinator
3 months ago
Senior Events Organiser
Financial Membership Organisation
London– Hybrid – 2 Days Office, 3 Days Home
London Office Based with Hybrid Working Arrangements
Basic £35,000 with excellent benefits.
13-month Contract, Full Time, start date 29/7/2024
Our client a well-respected and reputable financial membership organisation is currently looking for a Senior Events Organiser.
The Role
The Membership Organisation has a strong and growing portfolio of events that broaden national and regional opportunities to engage with our broad, diverse, and active community; showcase the collective voice of the insolvency and restructuring profession; provide practical education and technical support for the continuing professional development of our members, and provide a platform to help shape, debate and discuss innovations and insight for the benefit of the future of the sector.
Their events programme, which spans flagship national conferences, national and regional networking and social events, technical briefings, and quarterly regional meetings, plays a vital role towards 3 key strategic objectives.
Engagement with member and non-member audiences
Driving membership growth
Contributing to annual financial targets
About the role
The Senior Events Organiser, together with the Senior Events Manager, and event organisers, plays a key role in delivering the portfolio of member events on both a national and regional level. Throughout the year they deliver a range of member events providing opportunities for networking, learning and development, and B2B opportunities. The role of the Senior Event Organiser is to work with the Senior Events Manager to deliver successful events, both virtually and face to face, to provide support to the Senior Events Manager in budgeting, communication with regional chairs and general events strategy when required.
Job purpose
To support the Senior Events Manager to ensure delivery of regional and national events, conferences and courses, both virtual and face-to-face, that meet our expected standards of delivery and support strategic aims, providing a strong annual financial contribution. To deputise as and when appropriate including providing training and support for the event's organisers.
In support of member engagement and retention initiatives, supporting the Senior Events Manager to ensure that the national and regional events programme overall, and at an individual event level, is planned and delivered in an effective and cost-efficient manner, ensuring that members are engaged with us, understand and value their membership and that events provide a strong annual financial contribution and deliver year-on-year growth in events income.
Main duties and responsibilities
Event programme development, planning and delivery:
Supporting the Senior Events Manager in working closely with the Membership Team and colleagues to develop, budget and deliver an annual programme of national and regional events delivered virtually and face-to-face, ensuring that the events programme is aligned with the overall strategic aims of the membership organisation.
Lead on agreed events from the more complex multi-element events with responsibilities including but not limited to: Project management for overall programme and individual events.
Lead on collaboration from the inception of the event with the respective organising our committees to post event evaluation.
Creating, monitoring and reporting of budgets ensuring a strong financial contribution and year on year growth
Venue and production liaison – including establishing catering requirements, meeting room logistics AV and accommodation requirements.
Liaising with speakers, sponsors and conference committees regarding the submission of programme materials and presentation and sponsor obligations pre and at the event.
Organising any fringe events attached to the forums such as gala dinners and golf days.
Delegate management, including bookings, queries, joining instructions.
Obtaining and dissemination of feedback
Working with marketing on event branding, collateral, and delegate experience
Staffing requirements for delivery of the event, defining roles and responsibilities and arranging availability of staff required. Both in organising and delivery of the event.
Supporting the Senior Events Manager in the organisation and delivery of the programme of regional and national member events and conference including (but not limited to): Liaison with venues, establishing catering requirements, meeting room logistics and booking accommodation for speakers and delegates.
Liaising with speakers, sponsors and conference and regional committees regarding the submission of programme materials and presentations
Processing of delegate bookings
Raising of invoices
Production of delegate packs
Producing joining instructions for events
Obtaining and dissemination of delegate feedback and utilising the feedback for service
To apply to this role please send your CV.
Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days, please deem your application as unsuccessful on this occasion.
Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.
