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Court Services Coordinator

3 months ago

Abingdon, Oxfordshire, United Kingdom City of Lynden Full time

Performs specialized clerical work in support of municipal court operations. Works with confidential and highly sensitive information, prepares and maintains legal documents, and schedules routine court activities which require frequent contact with the judge, attorneys, defendants, other agencies, and the public.

Court Administration

  • Plans, schedules, and completes day-to-day activities.
  • Assists in the development of operational policies and procedures.
  • Provides administrative support and oversight to the Court to ensure its effective and efficient operations.
  • Ensures compliance with federal, state, City, and departmental policies, procedures and regulatory requirements.
  • Responds to requests for information; independently assesses appropriate response or required actions; directly responds to resolve issues.
  • Disseminates information as required to attorneys, law enforcement, military branches, and other appropriate agencies.
  • Prepares and processes Judge-approved schedules and procedures, including processing bench warrants, ordering driving abstracts, notices to DOL, etc.
  • Updates Judicial Information System (JIS) with hearing results, obligations, and court orders; reviews the same to ensure they are complete and correct.
  • Prepares dispositions.
  • Prepares Pre-Trial Orders and Judgment and Sentence documents for the Judge in a timely manner.
  • Processes court-ordered bench warrants and no-contact orders accurately and in accordance with the law.

Court Scheduling

  • Prepares Court calendar; prepares and breaks down courtroom for all required hearings.
  • Schedules and attends municipal court hearings including criminal and infraction cases, jury trials, motions, and pre-trials, and prepares and/or distribute appropriate documentation.
  • Records and accurately documents court proceedings.
  • Coordinates juror notification and selection; monitors individuals in custody awaiting hearings and serves as bailiff.

Accounting

  • Reviews and processes court-related billings and invoices.
  • Inputs budgetary receipts into JIS.
  • Arranges and sets-up accounts for time payments of fines; refers unpaid fines to collection agency for action and/or notify authorities.
  • Provides internal audits on warrants, collections, time pay agreements, orders, etc.

Records Management

  • Prepares and confirms the accuracy of court documents delivered to and from the prosecutor and defense attorneys.
  • Accurately maintains files and dockets.
  • Monitors the electronic recording system for court on court dates.
  • Manages records retention, purging, and archiving of court documents.

Education and Experience

  • Associate's degree with paralegal coursework. Bachelor's degree preferred; AND
  • Requires a minimum of two (2) years of increasingly responsible experience within a court environment; OR
  • Equivalent combinations of education and experience that provide the incumbent with the necessary qualifications may be considered.

Knowledge, Skills and Abilities

Knowledge of:

  • Work-related codes, laws, and legal terminology.
  • Operations of the municipal court and all aspects of case processing activity.
  • Administrative office practices, office management principles, and techniques.
  • Policies, procedures, practices, and documentation applicable to Court proceedings.
  • Demonstrated knowledge and use of Washington State Judicial Information Services.

Skills & Ability to:

  • Learn statewide Judicial Information System (JIS).
  • Learn Revised Code of Washington, Municipal Code, Municipal Court procedures and processes, state and local court rules.
  • Access City, County and State laws, ordinance, regulations and procedures.
  • Process a wide variety of legal forms and documents in compliance with established procedures, mandated timelines, and judicial direction.
  • Plan, organize and respond to frequent deadline submissions while working on multiple projects at any given time.
  • Maintain confidentiality of information.
  • Proficient with Microsoft Suite, including Microsoft Word, Outlook and Excel.
  • Ability to accurately record and maintain records.
  • Communicate in a clear, concise manner, both orally and in writing.
  • Proofreading/editing material for correct punctuation, spelling, grammar, word usage.
  • Work independently with minimal supervision and to effectively handle multiple tasks and assignments to achieve desired outcomes.
  • Ability to establish effective working relationships with employees, supervisors, and the public.
  • Represent the City in a positive and professional manner.
  • Support and promote the City's mission, vision, and core values in all aspects of job performance.
  • Must have a valid driver's license and appropriate insurance at the time of hire for work-related travel.
  • Must pass appropriate background checks.

Our Vision: Cultivating Exceptional Service for Our Extraordinary Community.

The City of Lynden is an equal opportunity employer.

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